Accounts Administrator
Overview
We are seeking an organised and detail-oriented Accounts Administrator to support the finance and administration functions of the business. The role covers accounts, payroll, credit control, VAT returns, and general office support. Experience with Sage and a finance or accounting background are essential.
Key Responsibilities
Accounts Administration
- Manage supplier, customer and third-party accounts.
- Process bank receipts and deposits.
- Reconcile accounts and investigate discrepancies.
- Raise and process invoices, including proformas and export documentation.
- Carry out credit control, customer statements and payment chasing.
- Manage supplier payments and monthly payment runs.
- Process credit card transactions and maintain accurate VAT records.
- Prepare and submit quarterly VAT returns.
- Maintain accounting records, databases and spreadsheets.
- Set up direct debits, customers and suppliers.
- Assist with year-end accounts and filing.
Payroll Administration
- Maintain employee records within Sage Payroll.
- Process payroll, including overtime, bonuses, deductions and statutory payments.
- Verify employee hours before payroll processing.
- Generate payslips, P45s and annual P60s.
- Process pension and National Insurance contributions.
- Respond to payroll-related queries.
- Onboard new employees onto HR, payroll and pension systems.
- Process leavers and update pension records.
- Assist with payroll year-end and P11 D requirements.
- Ensure employee records remain GDPR compliant.
General Administration
- Answer phones and assist with reception duties.
- Monitor and report staff absences.
- Order PPE, stationery and office supplies.
- Prepare letters and correspondence when required.
- Ensure company certifications and documentation remain up to date.
- Liaise with insurance providers and utility suppliers regarding renewals.
- Support contract renewals and supplier management.
- Provide cover for colleagues during periods of absence.
- Undertake ad hoc administrative duties as required.
Skills & Experience
Essential
- Previous experience in an Accounts Administrator or similar finance role.
- Strong bookkeeping and credit control knowledge.
- Sage Accounts and Sage Payroll experience.
- Good Excel and data entry skills.
- High level of accuracy and attention to detail.
- Strong organisational and time management skills.
- Ability to work independently.
- Professional communication and telephone manner.
Desirable
- VAT return preparation experience.
- Payroll administration experience.
- HR administration and employee onboarding experience.
- Experience within manufacturing, engineering or similar sectors.
Personal Attributes
- Reliable and trustworthy.
- Proactive and self-motivated.
- Strong problem-solving skills.
- Able to manage multiple priorities.
- Professional when handling confidential information.
- Flexible team player.
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Accounts Administrator in Essex employer: Confidential
As a leading employer in the data centre operations sector, we offer an exceptional work environment that prioritises employee growth and development. Our collaborative culture fosters innovation and accountability, while our commitment to safety and operational excellence ensures that you will be part of a team that values your contributions. With opportunities for international travel and the chance to lead critical operations across the EMEA region, this role provides a unique platform for impactful leadership and career advancement.
