Document Controller

We are seeking highly qualified individuals to join our team as Document Controller

Job Responsibilities:

• Reviewing and updating departmental operating procedure
• s.Ensuring the confidentiality of sensitive information and document
• s.Ensuring the security, accessibility, and proper distribution of organizational documents, and maintaining audit trails for office document
• s.Working with IT to ensure the smooth operation of digital tool
• s.Ensuring procedures for access approval and access contro
• l.Supporting project teams in the control of information exchang
• e:Identifying best-practice forms of document control and establishing systems for project team
• s.Managing the flow of incoming and outgoing project informatio
• n.Maintaining document registers, transmittals, logs, et
• c.Ensuring standards are followed for the naming/numbering of project document
• s.Issuance of project documentatio
• n.Monitoring of information-sharing application
• s.Ensuring compliance with the ISO: 9001 quality management systems (QMS), especially with regards data stored on servers, personal drives and Project Website (PWS
• ):Liaise with UK QA lead to understand how the drives should be structured for both projects and proposals in order to align with approved ISO 9001 structur
• e.Review current structure of drives to identify where it differs from approved ISO 9001 structure and how to rectify it (both retrospectively and for any new projects/proposals
• ).Review how staff are using data storage locations other than the main server drive (e.g. laptop C-Drive, personal drives, shared drives, OneDrive, SharePoint, etc) to identify reasons for staff using these alternate locations, rather than saving everything on a shared central repository, and then suggest a more efficient approach going forwar
• d.Ensuring compliance with GDPR regulations, especially with regards Data Retentio
• n:Review the servers to identify what personal data is being stored there in contravention of GDPR Data Retention Schedul
• e.Meeting with management to update and inform them of the documentation schedule, standards compliance, and documentation progressio

n.
Qualificatio

• ns: Experience working with different IT applications (e.g. Autodesk CAD, InDesign, e
• tc).Familiarity with project management standards and proces
• ses.Architecture/Engineering industry consultancy experie
• nce.International projects experie

nce.