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- Tasks: Support senior management and ensure smooth office operations while managing travel and events.
- Company: Dynamic strategy and management consulting firm focused on growth and collaboration.
- Benefits: Competitive salary, performance bonus, personal development tools, and generous leave.
- Why this job: Join a vibrant team and grow your career in a supportive, multicultural environment.
- Qualifications: Bachelor’s degree or relevant experience, strong communication skills, and proficiency in Microsoft Office.
- Other info: Opportunities for career advancement into Executive Assistant or Office Manager roles.
The predicted salary is between 35000 - 40000 ÂŁ per year.
We are a strategy and management consulting firm, built by experienced consultants and support a wide range of clients with complex strategic and commercial challenges. As we continue to grow, we are seeking individuals who are self-driven, collaborative, and committed to delivering high-quality work while contributing positively to the firm’s culture and long-term development.
We are seeking an Operations & Administrative Assistant to join our expanding team. The right candidate should be comfortable working with senior management and the leadership team. We are looking for someone:
- Professional & People-oriented: Brings a positive, proactive attitude and engages confidently with stakeholders at all levels, acting as a welcoming first point of contact.
- Growth & Learning mindset: Eager to learn, quick to adapt, and comfortable using new technologies, including AI tools, in a fast-changing environment.
- Solution driven & Problem solver: Naturally focused on outcomes, proactively identifying solutions and workarounds rather than just flagging issues.
- Tech-savvy & Detail-oriented: Strong command of administrative tools (Microsoft Excel, PowerPoint, Word), with high attention to detail and a focus on efficiency and avoiding rework.
- Autonomous & Results-focused: Resourceful, able to work independently, and consistently contributes ideas that add tangible value to the business.
Responsibilities:
- Team & Office support: Provide daily administrative assistance and act as the go-to contact for internal teams and external stakeholders, keeping office operations running smoothly.
- Senior leadership support & Diary management: Deliver high-level administrative support to the senior leadership team, including complex meeting scheduling and calendar management.
- Travel & Event coordination: Organise meetings, events, and all travel logistics (flights, hotels, transportation) to ensure the team is fully supported.
- HR & People support: Help with onboarding and offboarding, manage employee benefits, and track time-off requests using the company’s ERP system.
- Finance & Reporting: Process expenses, purchase orders, and invoices, and prepare monthly accounting reports while liaising with the external accounting firm.
- Projects & Task management: Handle multiple priorities in a fast-paced environment, showing strong organisational skills, attention to detail, and ownership of projects from start to finish.
Requirements:
- Bachelor’s Degree and/or previous experience in administrative, operational, or office support roles.
- Applicants must have the existing right to work in the UK. Please note that we are unable to provide visa sponsorship for this position.
- Excellent verbal and written communication skills, with fluency in English as a must (Spanish is a plus).
- Proven proficiency in Microsoft Office (Word, Excel and PowerPoint).
- Excellent administrative and organisational skills, a strong “can-do” attitude, and genuine enjoyment of working in a multicultural environment while delivering outstanding service to the team.
- Demonstrates an entrepreneurial mindset, actively seeking opportunities to contribute to the rapid growth of our team.
- Willingness and ambition to grow within the role, with the opportunity to develop into Executive Assistant and/or Office Manager responsibilities.
- Possesses strong interpersonal skills and actively contributes to the Firm's values and culture, fostering trust and confidence among colleagues.
What makes us different:
We focus on empowering the human side of our teams and shaping the careers and pathways of the people who work with us. On top of an exciting new role, we offer many attractive benefits:
- Competitive salary (GBP35-40k depending on experience) and performance bonus (10% variable).
- Benefits package which includes tools for personal development opportunities (i.e., language classes and training courses).
- Income protection and life insurance covers.
- Private medical insurance (only for you).
- 25 annual leave days plus eight bank holiday days.
Administrative Assistant in City of London employer: Confidential
Contact Detail:
Confidential Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your problem-solving skills.
✨Tip Number 3
Show off your tech-savvy side! Familiarise yourself with tools like Microsoft Office and any relevant software mentioned in the job description. Being comfortable with technology can really set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Administrative Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the job description. Highlight your experience in administrative roles and any tech-savvy skills you have. We want to see how you can bring that positive, proactive attitude to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your growth mindset and problem-solving abilities. Tell us why you're excited about the role and how you can contribute to our culture and success.
Show Off Your Communication Skills: Since excellent communication is key for this role, make sure your written application is clear and concise. We love a good story, so feel free to share examples of how you've engaged with stakeholders at all levels.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Confidential
✨Know the Company Inside Out
Before your interview, take some time to research the consulting firm thoroughly. Understand their values, culture, and the types of clients they work with. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your People Skills
As an Administrative Assistant, you'll be the first point of contact for many stakeholders. Practice how you can convey a positive and welcoming attitude during the interview. Think of examples where you've successfully engaged with different levels of management or resolved conflicts, as this will highlight your people-oriented approach.
✨Demonstrate Your Tech Savviness
Be prepared to discuss your proficiency with Microsoft Office tools and any other relevant technologies. You might even want to bring along examples of reports or presentations you've created. This will illustrate your attention to detail and efficiency, which are crucial for the role.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of specific instances where you've identified solutions rather than just flagging issues. This will demonstrate your solution-driven mindset and ability to thrive in a fast-paced environment, which is exactly what they're looking for.
