Office Administrator in Aylesford

Office Administrator

Location: Aylesford, Kent
Employment Type: Full-Time, Permanent

About the Role

We are currently recruiting for an experienced and highly organised Office Administrator to join a well-established engineering contractor based in Aylesford, Kent.

This is an excellent opportunity for an individual with a strong administrative background who enjoys working in a busy environment and supporting the smooth running of daily business operations.

The successful candidate will play a key role in managing employee timesheets, maintaining accurate documentation and providing general administrative support to the wider team.

Our client offers flexibility around start and finish times, making this a great opportunity for someone looking for a permanent position with a supportive and professional team.

Key Responsibilities

• Manage, process and maintain employee and subcontractor timesheets, ensuring accuracy and timely submission.
• Review timesheet records, identify discrepancies and liaise with relevant teams to resolve any issues.
• Prepare, organise and maintain project documentation, ensuring all records are accurate and up to date.
• Provide general administrative support to the management and operational teams.
• Assist with the preparation, formatting and distribution of reports, correspondence and supporting documents.
• Maintain accurate electronic and paper filing systems.
• Support the coordination of project-related paperwork and administrative processes.
• Liaise with site teams, engineers, subcontractors and office staff to obtain relevant information and documentation.
• Assist with data entry, record keeping and updating internal systems.
• Handle incoming telephone calls, emails and general enquiries professionally.
• Ensure all administrative tasks are completed efficiently and within required deadlines.
• Support the wider office team with additional administrative duties as required.

Qualifications & Experience

• Previous experience managing and processing timesheets is essential.
• Proven experience in an Office Administrator, Project Administrator or similar administrative position.
• Strong experience preparing, managing and maintaining supporting documentation is essential.
• Excellent organisational skills with strong attention to detail.
• Confident using Microsoft Office applications, particularly Excel, Word and Outlook.
• Experience maintaining accurate records and managing multiple administrative tasks.
• Strong communication skills, both written and verbal.
• Ability to work independently and prioritise workloads effectively.
• Previous experience within an engineering, construction, M&E or similar industry would be advantageous but is not essential.

Skills & Attributes

• Highly organised with excellent time management skills.
• Strong attention to detail and accuracy.
• Confident managing timesheets and administrative documentation.
• Professional and approachable communication style.
• Ability to work effectively within a busy office environment.
• Proactive attitude with a willingness to support colleagues.
• Reliable, adaptable and able to manage changing priorities.
• A positive, team-focused approach.

What's on Offer?

• Permanent position with an established engineering contractor.
• Friendly and supportive working environment.
• Opportunity to become an integral part of a growing business.
• Long-term career stability and development opportunities.

#J-18808-Ljbffr