Office Administrator in Alton

JOB DESCRIPTION: Office Administrator, Facilities Administrator, Business Support Administrator - Engineering, Facilities, Office Support

As our Office Administrator, you'll coordinate the maintenance, contractors and office services that keep the Alton workplace running. You'll also look after utility accounts and energy records across several sites, alongside the day-to-day administration that supports the wider team. It's a varied role where you'll have responsibility for keeping schedules up to date and making sure agreed actions are followed through.

KEY RESPONSIBILITIES: Office Administrator, Facilities Administrator, Business Support Administrator - Engineering, Facilities, Office Support

• Maintain the planned maintenance schedule, book repairs and routine servicing, and coordinate contractor access and inductions.
• Arrange checks for portable electrical equipment, fire safety equipment and alarms. Carry out monthly office inspections, follow up actions and monitor cleaning standards.
• Administer utility accounts, check bills and renewal dates, resolve supplier queries and coordinate monthly meter readings across sites.
• Maintain energy consumption records and report on electric vehicle charging usage, supporting the business's ISO 50001 energy management reporting.
• Handle post and deliveries, maintain accurate filing systems and manage stocks of office supplies and marketing materials.
• Support managers and colleagues with spreadsheets, reports, internal audits and office meetings. There may also be opportunities to help with marketing events and social media content.

PERSON SPECIFICATION: Office Administrator, Facilities Administrator, Business Support Administrator - Engineering, Facilities, Office Support

• You will have previous experience in office administration, facilities administration or a similar business support role and:
• Confidence maintaining schedules, spreadsheets and records, with good working knowledge of Excel, Word and Outlook.
• A methodical approach to managing deadlines, working with numerical information and handling confidential records.
• A professional, practical approach when dealing with suppliers, contractors and colleagues.
• Experience coordinating maintenance, contractors, inspections or utility accounts would be an advantage. Familiarity with health and safety administration, environmental reporting or ISO management systems would also be useful.
• Experience in engineering, construction, manufacturing or technical services would be beneficial. A relevant administration or business qualification would be welcome.

THE COMPANY:

We're an established engineering business delivering equipment and project services to industrial and infrastructure customers. The Alton office supports teams working across the wider business.

It is highly likely you will have worked in any of the following roles and/or markets, and worked with the following products and/or services: Office Administrator, Facilities Administrator, Facilities Coordinator, Business Support Administrator, Operations Administrator, Office Coordinator, Engineering Administrator, Engineering, Manufacturing, Construction, Technical Services, Facilities Maintenance, Contractor Coordination, Utilities Administration, Health and Safety Administration, Energy Reporting, ISO 50001.

BASIC SALARY:

£30,000 - £35,000 FTE

BENEFITS:

• 25 days annual leave (pro rata based on the agreed working hours)
• Company pension
• Employee Assistance Programme

LOCATION: Alton, Hampshire. This is a permanent, part-time role of approximately 20 hours per week.

COMMUTABLE LOCATIONS: Alton, Alresford, Bordon, Four Marks, Farnham, Petersfield, Basingstoke, Winchester