At a Glance
- Tasks: Support the CEO with diverse tasks in a fast-paced, remote environment.
- Company: Boutique consulting and investment business with a dynamic culture.
- Benefits: £15 per hour, flexible hours, and opportunity for role expansion.
- Other info: Ideal for proactive individuals who thrive in a varied and entrepreneurial setting.
- Why this job: Gain hands-on experience working closely with senior leadership in various business activities.
- Qualifications: Experience in administrative roles, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 30000 € per year.
We are seeking a highly organised and proactive Part-Time Executive Assistant and Business Support Coordinator to support the day to day running of a boutique consulting and investment business. This is a varied remote role combining executive support, business administration, tender coordination, and property management assistance. The successful candidate will work closely with senior leadership to help manage consulting operations, investment activities, supplier coordination, and general business affairs. The role is ideal for someone who enjoys variety, takes initiative, and is comfortable managing multiple responsibilities in a fast paced entrepreneurial environment.
Key Responsibilities
- Executive and Administrative Support
- Laptop expertise - everything we do is digitally driven
- Organise emails, follow ups, and general correspondence
- Maintain digital filing systems, records, and administrative documentation
- Prepare meeting notes, action trackers, and internal documents
- Tender and Consulting Support
- Assist with preparing tender submissions, proposals, and supporting documentation
- Coordinate tender timelines, formatting, and submission requirements
- Conduct research to support consulting projects and business development
- Support document preparation, proofreading, and presentation formatting
- Track project deadlines, deliverables, and consultant coordination
- Property and Investment Administration
- Support management of property investments and related administrative activities
- Coordinate with tenants, agents, contractors, and service providers
- Assist with tenant communications, renewals, and issue resolution
- Obtain supplier quotes and coordinate maintenance or property related services
- Maintain records relating to leases, payments, and property documentation
- Supplier and Operations Coordination
- Identify and engage suppliers, contractors, and external service providers
- Compare quotations, manage communications, and support procurement activities
- Assist with invoice tracking, expense administration, and operational tasks
- Support implementation and improvement of internal business processes
Candidate Profile
Essential Requirements
- Previous experience in an Executive Assistant, Operations, Administrative, or Business Support role
- Excellent organisational and multitasking abilities
- Strong written and verbal communication skills
- High level of professionalism, discretion, and attention to detail
- Ability to work independently and manage competing priorities remotely
- Strong proficiency in Microsoft Office and Google Workspace
- Comfortable coordinating with clients, suppliers, and external stakeholders
Desirable Skills
- Experience supporting consulting, professional services, or small businesses
- Familiarity with tender submissions or proposal coordination
- Experience in property administration or tenant management
- Basic bookkeeping or finance administration experience
- Experience using project management or CRM systems
What We Offer
- £15 per hour
- Flexible part time remote working arrangements
- Diverse and engaging responsibilities across multiple business activities
- Opportunity to work closely with senior leadership
- Exposure to consulting, business operations, and property investment activities
- Supportive and flexible working environment
- Potential for role expansion over time
Position Details
- Location: Remote
- Hours: Approximately up to 25 hours per week
- Contract Type: Part time
- Compensation: Competitive hourly or monthly rate depending on experience and qualifications
How to Apply
Please submit:
- Your CV
- A short cover letter outlining your relevant experience
- Your availability and preferred working hours
- Details of any experience in consulting support, property administration, or operations coordination
Executive Assistant to Chief Executive Officer in Londonderry employer: Confidential Property & consulting NI
Join a dynamic boutique consulting and investment business that values flexibility and initiative, offering a supportive remote work environment. As an Executive Assistant, you'll enjoy diverse responsibilities while working closely with senior leadership, providing ample opportunities for professional growth and exposure to various business operations. With competitive pay and the potential for role expansion, this position is perfect for those seeking meaningful and rewarding employment in a fast-paced entrepreneurial setting.
Contact Detail:
Confidential Property & consulting NI Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Chief Executive Officer in Londonderry
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Get your digital game on point! Since this role is all about being tech-savvy, make sure you’re comfortable with tools like Microsoft Office and Google Workspace. Brush up on your skills and maybe even take a quick online course to show off your expertise.
✨Tip Number 3
Prepare for those interviews! Research the company and its operations so you can speak confidently about how you can support their consulting and investment activities. Practice common interview questions and think of examples from your past experience that highlight your organisational skills.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are genuinely interested in joining us. Make sure your CV and cover letter are tailored to the role, showcasing your relevant experience and enthusiasm for the position.
We think you need these skills to ace Executive Assistant to Chief Executive Officer in Londonderry
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience relevant to the Executive Assistant role. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your organisational prowess and multitasking abilities!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to executive support and business administration – we love a good story!
Show Off Your Digital Skills:Since everything we do is digitally driven, make sure to mention your proficiency in Microsoft Office and Google Workspace. If you’ve got experience with project management tools or CRM systems, let us know – it’ll definitely catch our eye!
Be Clear About Your Availability:In your application, be upfront about your availability and preferred working hours. We’re flexible, but knowing when you can work helps us plan better. Plus, it shows us you’re organised right from the start!
How to prepare for a job interview at Confidential Property & consulting NI
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and essential requirements. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you use to stay organised, especially in a remote setting.
✨Demonstrate Your Communication Prowess
Strong written and verbal communication skills are crucial for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief summary of your previous experiences that highlights your communication abilities.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This shows your genuine interest and helps you assess if the company is the right fit for you.
