At a Glance
- Tasks: Support the CEO with executive tasks, business administration, and property management.
- Company: Boutique consulting and investment firm with a dynamic remote culture.
- Benefits: Earn £15 per hour with flexible part-time remote work options.
- Other info: Opportunity for role expansion and diverse responsibilities in a fast-paced environment.
- Why this job: Gain exposure to consulting and investment while working closely with senior leadership.
- Qualifications: Experience in administrative roles and strong organisational skills required.
The predicted salary is between 30000 - 30000 € per year.
We are seeking a highly organised and proactive Part-Time Executive Assistant and Business Support Coordinator to support the day to day running of a boutique consulting and investment business. This is a varied remote role combining executive support, business administration, tender coordination, and property management assistance. The successful candidate will work closely with senior leadership to help manage consulting operations, investment activities, supplier coordination, and general business affairs. The role is ideal for someone who enjoys variety, takes initiative, and is comfortable managing multiple responsibilities in a fast paced entrepreneurial environment.
Key Responsibilities
- Executive and Administrative Support
- Laptop expertise - everything we do is digitally driven
- Organise emails, follow ups, and general correspondence
- Maintain digital filing systems, records, and administrative documentation
- Prepare meeting notes, action trackers, and internal documents
- Tender and Consulting Support
- Assist with preparing tender submissions, proposals, and supporting documentation
- Coordinate tender timelines, formatting, and submission requirements
- Conduct research to support consulting projects and business development
- Support document preparation, proofreading, and presentation formatting
- Track project deadlines, deliverables, and consultant coordination
- Property and Investment Administration
- Support management of property investments and related administrative activities
- Coordinate with tenants, agents, contractors, and service providers
- Assist with tenant communications, renewals, and issue resolution
- Obtain supplier quotes and coordinate maintenance or property related services
- Maintain records relating to leases, payments, and property documentation
- Supplier and Operations Coordination
- Identify and engage suppliers, contractors, and external service providers
- Compare quotations, manage communications, and support procurement activities
- Assist with invoice tracking, expense administration, and operational tasks
- Support implementation and improvement of internal business processes
Candidate Profile
- Essential Requirements
- Previous experience in an Executive Assistant, Operations, Administrative, or Business Support role
- Excellent organisational and multitasking abilities
- Strong written and verbal communication skills
- High level of professionalism, discretion, and attention to detail
- Ability to work independently and manage competing priorities remotely
- Strong proficiency in Microsoft Office and Google Workspace
- Comfortable coordinating with clients, suppliers, and external stakeholders
- Desirable Skills
- Experience supporting consulting, professional services, or small businesses
- Familiarity with tender submissions or proposal coordination
- Experience in property administration or tenant management
- Basic bookkeeping or finance administration experience
- Experience using project management or CRM systems
What We Offer
- £15 per hour
- Flexible part time remote working arrangements
- Diverse and engaging responsibilities across multiple business activities
- Opportunity to work closely with senior leadership
- Exposure to consulting, business operations, and property investment activities
- Supportive and flexible working environment
- Potential for role expansion over time
Position Details
- Location: Remote
- Hours: Approximately up to 25 hours per week
- Contract Type: Part time
- Compensation: Competitive hourly or monthly rate depending on experience and qualifications
How to Apply
Please submit:
- Your CV
- A short cover letter outlining your relevant experience
- Your availability and preferred working hours
- Details of any experience in consulting support, property administration, or operations coordination
Executive Assistant to Chief Executive Officer in Derry employer: Confidential Property & consulting NI
Join a dynamic boutique consulting and investment firm that values flexibility and innovation, offering a supportive remote work environment. As an Executive Assistant, you'll enjoy diverse responsibilities while working closely with senior leadership, providing you with unique opportunities for professional growth and exposure to various business operations. With competitive pay and the potential for role expansion, this position is perfect for proactive individuals seeking meaningful and rewarding employment.
Contact Detail:
Confidential Property & consulting NI Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Chief Executive Officer in Derry
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for virtual interviews by setting up a professional backdrop and testing your tech. We want you to shine, so practice answering common questions and have examples ready that showcase your organisational skills and multitasking abilities.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Mention something specific from the conversation to remind them of your fit for the position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Assistant to Chief Executive Officer in Derry
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience relevant to the Executive Assistant role. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your organisational and multitasking abilities!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about working with us at StudySmarter.
Showcase Your Digital Skills:Since everything we do is digitally driven, make sure to mention your proficiency in Microsoft Office and Google Workspace. If you've got experience with project management or CRM systems, give us the details!
Be Clear About Your Availability:In your application, let us know your preferred working hours and availability. This helps us understand how you can fit into our flexible part-time arrangements. We’re keen to find someone who can jump right in!
How to prepare for a job interview at Confidential Property & consulting NI
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around executive support and business administration. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Be ready to discuss how you prioritise tasks and maintain attention to detail, as these are crucial in a fast-paced environment.
✨Demonstrate Digital Proficiency
Since the role involves a lot of digital work, be prepared to talk about your experience with tools like Microsoft Office and Google Workspace. You might even want to mention any specific software you’ve used for project management or CRM systems, as this shows you’re tech-savvy and ready to hit the ground running.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you gauge if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
