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- Tasks: Manage travel logistics and provide executive support for a high-net-worth individual.
- Company: Join a dynamic environment supporting a private client with a luxurious lifestyle.
- Benefits: Enjoy international travel, flexible hours, and the chance to work in a high-profile setting.
- Why this job: Be part of an elite team, enhancing your skills while experiencing luxury and global travel.
- Qualifications: 5-7 years of experience supporting executives; fluency in English required, French/Arabic is a plus.
- Other info: Ideal for those who thrive under pressure and value discretion in a fast-paced role.
The predicted salary is between 43200 - 72000 £ per year.
We are seeking a highly skilled and discreet Travelling Secretary to provide seamless executive and personal support to a private High-Net-Worth Individual. The ideal candidate will have demonstrated experience managing complex itineraries, confidential communications, and multifaceted operations in a high-pressure, fast-moving global environment.
Key Responsibilities
- Coordinate end-to-end travel logistics including flight bookings, visas, ground transportation, and accommodation across international destinations.
- Serve as the point of contact for daily scheduling, time management, and last-minute changes.
- Maintain strict confidentiality of all business and personal matters.
- Liaise with private staff (chauffeurs, chefs, estate managers, etc.) to ensure all arrangements are synchronized.
- Manage expense reports, billing reconciliations, and financial recordkeeping in collaboration with the family office.
- Prepare meeting briefs, summaries, and confidential correspondence.
- Handle VIP protocols and event coordination, including guest lists, gifting, and on-site execution.
- Ensure smooth digital and physical documentation management while on the move.
- Proactively anticipate the principal’s needs and adapt swiftly in dynamic situations.
Key Qualifications
- Minimum 5–7 years of experience supporting UHNWIs or C-suite leaders in a personal or executive capacity.
- Exceptional organizational skills and a solution-oriented mindset.
- Professional fluency in English; knowledge of French/Arabic is an asset.
- Comfortable managing 24/7 support availability, with international travel commitments.
- Tech-savvy with proficiency in tools like Google Workspace, Microsoft 365, itinerary planning software, and expense tracking systems.
- Excellent interpersonal and cross-cultural communication skills.
- High emotional intelligence, discretion, and unwavering loyalty.
Preferred Attributes
- Previous experience in luxury lifestyle management or family office setups.
- Familiarity with protocols of private aviation, yacht charters, and luxury hospitality.
- Legal documentation management experience (NDAs, international filings, etc.).
- Training in etiquette, international travel safety, or high-pressure client services.
Travelling Secretary (Role based in UAE) employer: Confidential Jobs
Contact Detail:
Confidential Jobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travelling Secretary (Role based in UAE)
✨Tip Number 1
Network with professionals in the luxury lifestyle management sector. Attend industry events or join online forums where you can connect with others who have experience working with High-Net-Worth Individuals. This can provide valuable insights and potentially lead to job referrals.
✨Tip Number 2
Familiarise yourself with the latest travel logistics tools and software. Being tech-savvy is crucial for this role, so take the time to learn about itinerary planning software and expense tracking systems that are commonly used in high-pressure environments.
✨Tip Number 3
Demonstrate your understanding of cultural nuances and etiquette, especially if you have knowledge of languages like French or Arabic. Highlighting this in conversations can set you apart, as it shows your ability to navigate diverse environments effectively.
✨Tip Number 4
Prepare for interviews by practising scenarios that involve managing last-minute changes or complex itineraries. Being able to articulate how you've successfully handled similar situations in the past will showcase your problem-solving skills and adaptability.
We think you need these skills to ace Travelling Secretary (Role based in UAE)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in supporting high-net-worth individuals or C-suite leaders. Emphasise your organisational skills and any specific tools you are proficient in, such as Google Workspace or Microsoft 365.
Craft a Compelling Cover Letter: In your cover letter, demonstrate your understanding of the role by mentioning your experience with complex itineraries and confidentiality. Use specific examples to showcase your ability to manage last-minute changes and adapt swiftly in dynamic situations.
Highlight Language Skills: If you have proficiency in French or Arabic, make sure to mention this prominently in your application. These language skills can be a significant asset in a role that involves international travel and cross-cultural communication.
Showcase Emotional Intelligence: In your application, provide examples of how you've demonstrated discretion, loyalty, and emotional intelligence in previous roles. This is crucial for a position that requires managing sensitive information and high-pressure situations.
How to prepare for a job interview at Confidential Jobs
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex itineraries and schedules in the past. Highlight your ability to juggle multiple tasks while maintaining attention to detail, as this role demands exceptional organisational skills.
✨Demonstrate Discretion and Confidentiality
Since you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Share experiences where you successfully managed private matters and maintained discretion, showcasing your loyalty and trustworthiness.
✨Familiarise Yourself with Luxury Protocols
Research the protocols associated with high-net-worth individuals, including private aviation and luxury hospitality. Being knowledgeable about these areas will demonstrate your readiness for the role and your commitment to providing top-notch service.
✨Prepare for Dynamic Situations
Expect questions about how you handle last-minute changes and high-pressure scenarios. Prepare examples that illustrate your adaptability and proactive approach to anticipating needs, which are essential traits for a Travelling Secretary.
