Office Administrator

Role: Office Administrator

The ideal candidate will be in charge of the organisation and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Responsibilities

• Answering the telephone, taking messages and acting as gatekeeper
• Booking and collecting guests from the main reception, offering drinks and refreshments as necessary
• Acting as the first point of contact for visitors and callers to the company
• Providing office supplies (stationery & kitchen supplies) for staff and maintaining adequate stocks; task includes ordering new supplies, identifying new suppliers and obtaining the best price for the company
• Managing company breakfasts, arranging any office drinks or social events
• Assisting in organising all company events
• Arranging travel and accommodation for staff or customers and other external contacts
• Organising and storing paperwork, documents and computer-based information, outgoing post
• Scheduling appointments and meetings for executives and upper level staff
• Making sure the offices look neat and tidy at all times
• Engaging with building suppliers and staff regarding general maintenance of the offices
• Ensuring relevant equipment is ordered and ready for new starts, i.e. laptops and screens
• Managing the office facilities, including sorting out broken furniture and equipment, returning and replacing any damaged goods, and arranging any necessary equipment for the office
• Supporting the HR team on administrative duties

Qualifications & Requirements

• Excellent organisational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office and general office software
• Creative and proactive mindset, with the ability to solve problems efficiently
• Ability to work independently and as part of a team, with keen attention to detail and accuracy
• University Graduate from creative, human resources or business management studies would be a plus
• Must be available to work 5 days from the office Mon-Fri & be flexible to take calls / urgent bookings for executive team out of hours / weekends.
• Must be available for office hours 08.00-17.00

We're looking forward to receiving your CV.

HR Team