Scotty’s Little Soldiers – Events Manager

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Scotty’s Little Soldiers – Events Manager

• Remote. East Anglia region beneficial. Access to Norfolk, Cambridgeshire for team meet-ups required.Regular travel for events as required. Will include some evening/weekend work.
• Salary: 32,000 to 36,000 (Dependent on experience)
• Type: Full-time, permanent.
• Team: Operations Team
• Directly Supported By: Head of People & Operations

The Charity and the Vision.

Scotty’s Little Soldiers is a UK-based charity dedicated to supporting military children and young people (0 to 25 years) who have experienced the death of a parent who served in the British Armed Forces. Founded in 2010 by Nikki Scott following the death of her husband, Corporal Lee Scott, the charity offers a unique blend of emotional, practical, and educational support to over 700 young people, and we have big ambitions to support over 1,000 children annually by 2030.

We are proud of our vibrant, non-traditional culture, which puts the needs of bereaved children and young people at the heart of everything we do. We embrace innovative approaches, are committed to creating smiles and believe in the power of community, resilience, and connection. We are now looking for an experienced Events Manager to join our small but effective team.

Role Mission:

To be at the heart of planning, promoting and delivering diverse, exciting, and high-impact events that will engage supporters, create bonding opportunities for families, and connect our team.

This role will be accountable for:

Supporting the event owner in the successful planning and execution of all events across the charity, including the Families, Supporter and Operations Teams at Scotty’s. This will include developing, promoting and delivering a range of events that align with our mission and values, drives supporter engagement, cultivates opportunities for our families to bond, and provides team collaboration.

What are the 3-month goals for this role:

• Can articulate the charity’s goals, culture, and impact, and how the Events Manager role supports this to happen.
• Has a good understanding of the events plans for each team and the upcoming and year to view calendar of events.
• Establish initial contact with key stakeholders, including team members, partners, and supporters.

What are the 6-month goals for this role:

• Conduct an audit of current event plans and materials and speak with at current partners for feedback and learnings.
• Develop a comprehensive event strategy, outlining key tactics, timelines, and performance metrics.
• Identify and qualify suitable venues for upcoming events, ensuring they align with the charity’s mission and values
• Establish success measures and key performance indicators (KPIs), analyse event results, and identify areas for improvement.

What are the 9-month goals for this role:

• Improve specific performance metrics, such as event budget management, event marketing effectiveness, and attendee satisfaction within the first nine months.
• Develop a comprehensive event strategy, outlining key tactics, timelines, and performance metrics.
• Track success measures and key performance indicators (KPIs), analyse event results, and identify areas for improvement.

What are the key responsibilities of this role:

• Develop and implement event plans with clear deadlines, ensuring all tasks are completed on time and within budget.
• Coordinate with our partners and suppliers, ensuring required service levels are met.
• Identify and secure suitable venues that align with the event’s theme and requirements.
• Negotiate with venues to obtain the best deals, ensuring cost-effectiveness without compromising on quality.
• Arrange catering services that meet the dietary needs and preferences of attendees.
• Book travel and accommodation for team members, families and other guests as needed, ensuring comfort and convenience.
• Assist with communications and marketing efforts to promote events and increase attendance.
• Manage event setup and takedown, ensuring all elements are in place and the venue is left in good condition.
• Oversee the design, sourcing, ordering, and delivery of branded materials (e.g., welcome packs, T-shirts, banners) to enhance the event experience.
• Write accurate risk assessments and ensure event safety, particularly for children, by identifying potential hazards and implementing preventive measures.
• Accountability for health and safety compliance at events, adhering to legal requirements and best practices.
• Implement appropriate safeguarding measures at events attended by families, ensuring the safety and well-being of all participants.
• Coordinate event activities, ensuring they run smoothly and according to schedule.
• Arrange and facilitate pre- and post-event meetings (e.g., briefings, wash-ups, debriefs) to ensure all team members are informed and any issues are addressed.
• Adhere to budget constraints set by the Event Owner, ensuring all expenses are accounted for and within limits.
• Provide appropriate updates to the Event Owner and team members accordingly.

What we’re looking for:

• Friendly, enthusiastic and socially-focused – outgoing, warm and friendly, you quickly connect with others and build effective working relationships.
• A motivating and persuasive communicator – your communication style will provide the information needed in an informal manner.
• You thrive working in a busy environment on multiple priorities simultaneously – results-oriented and a fast learner, you respond quickly to pressure and a changing environment.
• Confident use of technology – you have strong attention to detail, are comfortable working with data, and produce high quality accurate work.

Skillset and Experiences Required:

• You’ll have a proven background in event management.
• Proven ability to build rapport and influence key decision-makers.
• Ability to manage multiple projects simultaneously while ensuring effective execution.
• Self-motivated and positive. Thriving in independent work environments while remaining committed to team goals.
• You’ll have a proven background in event management, ideally within the charity sector.
• Excellent organisational skills, a keen eye for detail, and the ability to engage with stakeholders at all levels. A strong understanding of health and safety, and fundraising legislation.
• Planning, coordinating, and executing all aspects of fundraising events, including venue selection, logistics, budgeting, and marketing.
• Managing event timelines, budgets, and vendor relationships to ensure seamless execution and cost-effectiveness.
• Developing and implementing strategies to maximise event attendance and fundraising revenue.
• Knowledge or experience of or with the military community.
• Events Management experience within the charity sector.

Additional Information

• The role may require evening or weekend work
• Enhanced DBS check required
• Travel will be required to events and team training days

The Scotty’s Way

At Scotty’s, our personal performance is only 50% of what success looks like. Our culture is equally important. When you join our team, you sign up to The Scotty’s Way, rooted in our four core values:

• Families Come First
• Everyone a Supporter, Every Supporter a VIP
• Love What You Do
• Remember, Every Day

Our values are further supported by our four non-negotiable behaviours of Show Respect, Speak Up, Embrace Change and Actively Collaborate. We are looking for an individual who embodies these values and behaviours.

To Apply:

Please submit your CV, along with a covering letter detailing your experience and what excites you about this role, to: recruitment@scottyslittlesoldiers.co.uk . The closing date for this role is 9 June 2025.

Thank you for your interest in joining our team, we are an equal opportunities employer, we are committed to creating a diverse and inclusive workplace where all employees are treated with respect and given equal opportunities for employment and advancement. We do not discriminate on the basis of race, colour, religion, gender, sexual orientation, age, disability or any other protected characteristic.

We encourage all qualified individuals to apply for employment within our charity and we are dedicated to providing a fair and inclusive recruitment process for all candidates.

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