At a Glance
- Tasks: Be the heartbeat of our studio, managing operations and supporting our Directors.
- Company: Join a dynamic architectural studio with a creative and collaborative culture.
- Benefits: Flexible hours, friendly team, and the chance to shape our studio environment.
- Other info: Opportunity for growth in a vibrant and ambitious workplace.
- Why this job: Make a real impact in a design-led setting while building strong relationships.
- Qualifications: Organised, confident, and great at communicating with people.
The predicted salary is between 30000 - 42000 £ per year.
Condy Lofthouse Architects are seeking an engaging, proactive and highly organised Office Manager / PA to the Directors to become a central presence within our studio. This role is ideal for someone who enjoys working with people, brings warmth and confidence to a professional environment, and thrives in a fast-paced, design-led setting. You will play a key part in shaping the day-to-day experience of the practice while supporting the Directors at a senior level.
The Role
- As the organisational and social heartbeat of the studio, you will ensure the practice runs smoothly while building strong relationships across the team and with external partners.
- Studio & Office Leadership
- Acting as a welcoming and confident point of contact
- Coordinating diaries, meetings and studio activity
- Creating an organised, positive and efficient working environment
- Managing suppliers, budgets and service contracts
- Supporting Health & Safety compliance and studio documentation
- Overseeing HR administration, onboarding and staff records
- Finance & Operations
- Managing invoicing, bank reconciliations and credit control using Xero
- Processing invoices, expenses and payment runs
- Liaising with company accountants and supporting VAT returns
- Preparing monthly financial and management reports
- Communications & Presence
- Curating and managing the practice’s social media presence (LinkedIn & Instagram)
- Supporting the studio’s external communications and profile
About You
- You are confident, personable and highly organised, with the ability to balance professionalism with approachability.
- A natural communicator who enjoys working with people
- Comfortable supporting Directors and engaging with senior stakeholders
- Strong financial and administrative skills with excellent attention to detail
- Proactive, adaptable and confident taking ownership
- Experience with Xero or similar accounting software preferred
Why Join Condy Lofthouse Architects?
- A visible and influential role within a design-led architectural studio
- Close collaboration with the Directors and creative team
- Opportunity to shape studio culture and operations
- A friendly, ambitious and collaborative working environment
Office Manager / PA to the Directors in Liverpool employer: Condy Lofthouse Architects
At Condy Lofthouse Architects, we pride ourselves on being an excellent employer, offering a vibrant and collaborative work culture in the heart of Liverpool. As an Office Manager / PA to the Directors, you will enjoy a visible role that not only supports our creative team but also allows you to shape the studio's culture and operations. With opportunities for professional growth and a friendly atmosphere, we are committed to fostering a rewarding environment where your contributions are valued.
Contact Details:
Condy Lofthouse Architects Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager / PA to the Directors in Liverpool
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We think you need these skills to ace Office Manager / PA to the Directors in Liverpool
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Condy Lofthouse Architects.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Condy Lofthouse Architects. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Condy Lofthouse Architects
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Condy Lofthouse Architects, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Condy Lofthouse Architects, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Condy Lofthouse Architects could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Condy Lofthouse Architects as they’re likely seeking a candidate who can enhance their workplace culture.
