Personal Assistant

We’re looking for an experienced Personal Assistant to support the Founders of Conductr, ensuring their time, priorities, and operations run seamlessly. This role is built on trust, integrity, and discretion - you’ll be the right hand to two visionary leaders, managing schedules, communications, and key business priorities with complete confidence. If you thrive in a fast-paced environment, anticipate needs before they arise, and handle sensitive matters with the utmost professionalism, we’d love to hear from you.

About Us: CONDUCTR is a dynamic collective of designers, technologists, media experts, producers & engineers. The vision is simple – fuse the creativity of a design studio, with the innovation of a tech lab, to create a one-stop shop for extraordinary guest-centric, 360 attraction experiences.

Responsibilities:

• Executive Support
  • Manage complex calendars across multiple time zones, scheduling meetings and ensuring seamless coordination.
  • Act as the gatekeeper for internal and external requests, prioritising and streamlining communications.
  • Prepare agendas, briefings, and key documents for meetings, ensuring Founders are fully prepped.
  • Take meeting minutes, track action points, and follow up to ensure completion.
  • Handle confidential and sensitive information with the highest level of discretion.
• Operational & Administrative Support
  • Oversee travel arrangements, including flights, accommodation, itineraries, and logistics.
  • Manage expenses, invoices, and financial administration in collaboration with finance.
  • Support event planning, including offsites, key stakeholder meetings, and industry events.
  • Assist with personal administrative tasks to ensure work-life balance for the Founders.
• Stakeholder & Communication Management
  • Act as the primary point of contact for internal teams, clients, investors, and external partners.
  • Draft and manage emails, correspondence, and presentations on behalf of the Founders.
  • Represent the Founders professionally in meetings and engagements when required.
• Project & Business Support
  • Support on key projects, ensuring deadlines are met and deliverables are aligned with strategic priorities.
  • Conduct research and compile insights to aid decision-making.
  • Liaise with the wider leadership team to ensure alignment on priorities and business objectives.

You should have:

• Proven experience as a Personal Assistant, EA, or Chief of Staff to C-suite executives or founders.
• Exceptional organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proactive problem-solver with a strong ability to anticipate needs and take initiative.
• High emotional intelligence (EQ) and strong communication skills, able to engage with senior stakeholders.
• Tech-savvy, with experience using tools like Google Workspace, Slack, Notion, Rippling, and project management platforms.
• Discretion and trustworthiness, with experience handling confidential information.
• A background in a high-growth, start-up, or creative/tech-driven environment is a plus.

It would be great if you have:

• A passion for/experience in Themed Entertainment, Cruise/Hospitality and Immersive Experiences.

What We Offer:

• A competitive salary and benefits package.
• A vibrant, inclusive, and dynamic work environment.
• Opportunities for personal and professional growth.
• A chance to be part of a forward-thinking team making a real difference.

What it’s like working at CONDUCTR:

Our 5 core values articulate this best, and we are looking for people who can demonstrate them:

• We go above and beyond
• We work as a team & make it fun
• We creatively kick-ass
• We do it efficiently, on time & on budget
• We deliver work that makes us proud

Does this sound like the job for you? Apply via this post with your CV and share your LinkedIn profile. If you sound like you are a good fit, we will reach out for an initial, informal chat within 2 weeks of your application.