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For Companies At a Glance
- Tasks: Support our founders and enhance company culture through dynamic office management.
- Company: Join a cutting-edge AI startup transforming enterprise IT with a high-energy team.
- Benefits: Competitive salary, share options, health insurance, and monthly wellbeing payments.
- Why this job: Be the backbone of innovation while creating an exceptional workplace experience.
- Qualifications: Experience in fast-paced environments, strong communication skills, and a proactive mindset.
- Other info: Enjoy a vibrant office culture with regular socials and personal development opportunities.
The predicted salary is between 36000 - 60000 £ per year.
Conduct is building the AI operating system for Enterprise IT, focusing on the operation, maintenance, and change management of mission-critical enterprise systems. We aim to transform how enterprises manage their core systems, starting with SAP, which underpins over 90% of global commerce.
As Executive Assistant & Office Manager at Conduct, you will be the operational backbone for our founding team and the cultural engine of the wider company. You will handle high-leverage responsibilities across administration, scheduling, communication, and cultural experience.
Role Responsibilities
- Executive Assistant Responsibilities
- Own calendar and travel management across three busy founder schedules
- Coordinate high-stakes meetings with internal and external stakeholders
- Support scheduling and logistics for interviews, recruiting, and events
- Draft and manage external communications
- Monitor and triage inboxes where needed
- Lead on accounting and expense processes for the company
- Support founder participation in external conferences, events, and speaking engagements
- Plan and deliver bi-annual off-site trips for the full company
- Organise team socials, cultural rituals, and in-office events
- Manage daily in-office experience including meals, snacks, and wellbeing perks
- Monitor and improve the workspace
- Create systems, rituals, and experiences that enhance workplace culture
- Ensure team happiness and productivity
Candidate Profile
We are looking for someone exceptional with emotional intelligence, judgment, and the ability to keep pace with our founders. You might be an experienced EA or OM, or someone from a different operational background.
You likely have:
- Previous experience as an EA, office manager, or operations partner in a fast-moving environment
- Exceptional attention to detail and stakeholder coordination
- Confidence handling external communications
- Excellent written communication skills
- Comfort navigating ambiguity
- Experience managing office logistics and budgets
- High levels of energy, ownership, and resourcefulness
What 'Good' Looks Like In This Role
- Founders' time is better protected and leveraged
- The office feels thoughtful and energising
- External stakeholders find interactions professional and enjoyable
- Culture scales as the company grows
- Problems are anticipated and systems are created to prevent them
- You are a trusted operator and cultural anchor
This Role Isn’t for You If...
- You’ve only worked in large, slow-moving environments
- You struggle with ambiguity
- You aren’t excited by early-stage startup demands
- You prefer a role with predictable tasks
Working at Conduct
We are a high-energy, high-trust team with big ambitions. Our culture blends focus, intensity, and humour. We believe in learning fast, supporting each other, and finding joy in the process.
Benefits
- Generous cash compensation
- Share options under the tax-efficient EMI scheme
- Broad private health insurance including dental and optical cover
- Monthly wellbeing payment
- Breakfast and dinner every day in the office
- A truly unparalleled snack selection
- Bi-annual full-team off-sites
- Regular socials
- Coaching from Diana Chapman
- Take-what-you-need leave policy
- Pension salary sacrifice reinvestment scheme
We welcome applications from candidates who require visa sponsorship. Conduct is an equal opportunities employer, and we particularly encourage applications from under-represented groups in technology and engineering.
Executive Assistant and Office Manager in London employer: Conduct
Contact Detail:
Conduct Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant and Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show us you’re genuinely interested in what we do at Conduct, and don’t forget to have some questions ready!
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills and experiences make you the perfect fit for the Executive Assistant & Office Manager role. Keep it concise and engaging.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining our team.
We think you need these skills to ace Executive Assistant and Office Manager in London
Some tips for your application 🫡
Be Yourself: When you're writing your application, let your personality shine through! We want to get to know the real you, so don’t be afraid to show your enthusiasm and passion for the role.
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with what we’re looking for. Refer to specific responsibilities and qualities mentioned in the job description to show us you’re a perfect fit!
Keep It Clear and Concise: We appreciate clarity! Make your application easy to read by keeping it well-structured and to the point. Use bullet points where necessary and avoid jargon that might confuse us.
Apply Through Our Website: For the best chance of getting noticed, make sure to apply directly through our website. This helps us keep track of your application and ensures it reaches the right people quickly!
How to prepare for a job interview at Conduct
✨Know the Company Inside Out
Before your interview, dive deep into Conduct's mission and values. Understand their focus on transforming Enterprise IT and how they aim to innovate with AI. This knowledge will help you connect your skills and experiences to their goals, showing that you're genuinely interested in being part of their journey.
✨Showcase Your Organisational Skills
As an Executive Assistant & Office Manager, your ability to manage calendars, coordinate meetings, and handle logistics is crucial. Prepare examples from your past where you've successfully juggled multiple tasks or improved processes. Highlighting these experiences will demonstrate your capability to thrive in a fast-paced environment.
✨Communicate with Confidence
You'll be handling external communications, so practice articulating your thoughts clearly and professionally. Use role-play scenarios to simulate interactions with senior stakeholders. This will not only boost your confidence but also help you convey the calm and polished communication style that Conduct values.
✨Emphasise Cultural Fit
Conduct is looking for someone who can enhance their company culture. Be prepared to discuss how you've contributed to team dynamics in previous roles. Share specific examples of how you've created engaging experiences or rituals that fostered a positive work environment, aligning with their emphasis on being a cultural anchor.
