Receptionist

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.

Location: London, GB

We are looking for an organised, confident, and welcoming Receptionist to ensure the smooth running of our front desk. In this role, you will help create a positive first impression for everyone who walks through our doors - from visitors and clients to our own teams. You will keep reception running seamlessly and make sure our security procedures are followed at all times, working a shift pattern between 08:00 and 18:00.

Reporting to the Facilities Manager, you will work alongside a second receptionist to deliver exceptional service, maintain an organised front-of-house, and embody the professionalism and creativity that define Condé Nast.

What will you be doing?

• Greet all visitors and staff to Condé Nast warmly and efficiently
• Answer the main switchboard telephone line – directing callers to the most appropriate person, taking concise messages and responding in a smooth and professional manner
• Manage Office Space booking system
• Add new staff to designated areas
• Book desks for any non-UK/visiting staff
• Manage meeting room bookings
• Authorise Google Calendar meeting room bookings
• Check with the day cleaners and give instructions for the cleaning of rooms between meetings (where possible)
• Assisting with event bookings and setting up (where possible)
• Ensuring the reception area is kept clean, tidy and in a good state of repair
• Ensuring the breakout areas are always kept to a high standard
• Delivery of magazines to the executives
• Stock check of stationery hubs
• Stock check of consumables (tea/coffee) and milk deliveries
• Ordering of stationery, milk and consumables
• Distribution of fruit to the cafe area
• Cover for the Facilities Manager when on annual leave or out of the office
• Fire Marshal
• Switchboard responsibilities
• Management access control and access card creation. Updating the card and starters/leavers spreadsheets

About You:

• Previous Front of House or Receptionist experience
• A friendly, approachable, and professional manner with a genuine passion for delivering excellent service
• Strong communication skills, both written and verbal, with confidence using Google Suite and other office software
• Reliable and consistently demonstrating attention to detail
• The ability to stay calm and composed under pressure, handling multiple priorities with ease
• Fire Marshal and/or First Aid training is an advantage (training can be provided if required)
• A proactive, hands-on attitude, willing to support the wider team with day-to-day tasks and ad hoc duties
• Comfortable with occasional heavy lifting and manual handling as part of maintaining a smooth front-of-house operation

What benefits do we offer?

• 25 days holiday (plus bank holidays) and extra days of annual leave if you move house or want to volunteer.
• You’ll have access to a competitive pension scheme, Bupa Private Healthcare, Season ticket loans and eye tests.
• We offer a range of tools to support your wellbeing, including core hours, 10 remote days (from home or a country with a Condé Nast office location), access to our Employee Assistance Programme, corporate gym membership and cycle to work scheme.
• We’re a dog friendly office, plus you’ll enjoy discounts and magazine subscriptions, keeping you up to date with all things Condé Nast.
• We encourage personal and professional growth through the Condé Nast Learning Hub where you’ll find an extensive portfolio of learning courses and training, available in local languages.
• Our Employee Resource Groups provide a platform for employees to identify shared objectives, exchange ideas, and work on community priorities for our global workforce.

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.