Personal Assistant, Finance & Operations in London

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.

Location: London, GB

We are looking for a Personal Assistant to support three Finance Vice Presidents: the Global Controller, Corporate FP&A and Enabling Functions & Procurement. You will be responsible for providing professional pro-active and confidential support on a day-to-day basis. Liaising with internal and external stakeholders you will become a key member of the Finance & Operations team.

The ideal candidate will have extensive experience of providing administrative support at a director/senior level. You will be able to act autonomously and use your initiative to prioritise workload with ever changing needs. Exceptional organisational skills and a keen eye for detail are a must, along with a can-do attitude, willingness to learn and calm/level headed manner.

• Manage complex diaries for three Finance VP’s, coordinating internal and external meetings across multiple time zones and managing changing priorities.
• Act as a professional and trusted first point of contact, confidently handling queries, requests and day-to-day matters on their behalf.
• Coordinate meetings and events, including room bookings, video conferencing / IT requirements, catering, agendas, pre-reads, minutes and action tracking.
• Manage travel arrangements, including flights, hotels, ground transport, visas, itineraries and associated logistics.
• Prepare and coordinate presentations, reports, meeting materials and other documents for Finance leadership meetings, steering committees, working groups and business reviews.
• Manage corporate card expenditure, expense claims and related financial administration for the supported executives.
• Support the Finance leadership team with ad hoc analysis, reporting, presentations, projects and other administrative requirements.
• Support senior Finance leadership activity, including coordination with the CFO and Executive Leadership Team when required.
• Support onboarding and off boarding of Finance team members, including equipment, system access, introductory meetings and other administrative arrangements.
• Assist with the organisation of Finance team meetings, town halls, events and wider engagement activities.
• Support the planning and organisation of Finance team social events, off sites, team lunches, celebrations and other engagement activities, coordinating logistics and communications as required.
• Provide proactive administrative and coordination support to the wider Global Finance team, helping to ensure effective communication, organisation and follow-through across Finance functions.
• Build and maintain strong relationships with PAs, TAs and executive support colleagues across Condé Nast, ensuring effective coordination and cover where appropriate.

• Significant experience in a similar Executive Assistant, Personal Assistant or senior administrative support role, ideally supporting multiple senior executives.
• Exceptional organisational and time-management skills, with the ability to prioritise effectively and manage multiple competing demands.
• Highly proactive, self-motivated and able to work autonomously, anticipate requirements and take ownership without needing close supervision.
• Excellent written and verbal communication skills, including strong drafting, proofreading and presentation skills.
• Advanced proficiency in Google Workspace, including Google Calendar, Docs, Sheets and Slides.
• Experience managing complex international travel, including visas and multi-location itineraries.
• Friendly, personable and collaborative, with a willingness to support colleagues and contribute positively to the wider Finance team.

• 25 days holiday (plus bank holidays) and extra days of annual leave if you move house or want to volunteer.
• Access to a competitive pension scheme, Bupa Private Healthcare, Season ticket loans and eye tests.
• A range of tools to support your wellbeing, including core hours, 10 remote days (from home or a country with a Condé Nast office location), access to our Employee Assistance Programme, corporate gym membership and cycle to work scheme.
• A dog-friendly office, plus discounts and magazine subscriptions.
• Encouragement of personal and professional growth through the Condé Nast Learning Hub.
• Employee Resource Groups providing a platform for employees to identify shared objectives, exchange ideas, and work on community priorities.

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.