At a Glance
- Tasks: Support HR processes by organising documentation and maintaining data accuracy.
- Company: Join a friendly, ambitious tech team in Edinburgh focused on digital identity solutions.
- Benefits: Part-time role with potential for extension, competitive salary, and inclusive culture.
- Other info: Opportunity to work independently and contribute to continuous improvement.
- Why this job: Make a real impact in HR while developing your skills in a supportive environment.
- Qualifications: Experience in HR or business administration with strong organisational skills.
The predicted salary is between 28000 - 32000 £ per year.
ABOUT US
If you’re naturally curious, proactive, and always looking for ways to improve how work gets done, this is your chance to make a real impact from day one. Condatis is a digital identity and access management specialist based in Edinburgh. We build bespoke Microsoft Entra solutions that help organisations enhance security, streamline user experiences, and build trusted digital ecosystems. We’re a friendly, ambitious team that is scaling quickly — and we genuinely mean it when we say we give our people space to contribute, grow, and make a real impact.
THE ROLE
We’re looking for an organised, detail-oriented HR Project Assistant to work closely with our HR Manager and help us build a rock-solid foundation for our people processes. This is a part-time role (4 days a week) on an initial 3-month fixed-term contract — with real potential to extend for the right person. This role would suit someone with experience in HR administration, or business administration who enjoys bringing structure and organisation to complex information.
You’ll be diving into our HR documentation — tidying it up, version-controlling it, and making sure everything is consistent and easy to find. You’ll also support our Sage HR system, keeping data accurate and helping us map and document workflows. If you enjoy working independently, spotting improvement opportunities, and crossing things off a well-organised to-do list, you’ll love this role!
WHAT YOU’LL BE DOING
- HR Documentation
- Review, update, and standardise HR policies, procedures, and templates
- Ensure everything is clearly structured, version-controlled, and easy to find
- Create new documentation that reflects current processes and business needs
- Maintain document control logs and keep HR materials consistent
- HR Systems & Data
- Support data updates and system changes within Sage HR
- Assist with system testing for HR updates and improvements
- Keep HR data accurate and consistent across systems
- Help map and document system-related workflows
- Continuous Improvement
- Spot and flag opportunities to improve HR processes and documentation
- Support standardisation and simplification of HR practices
- Help us stay audit-ready and compliant on HR documentation
WHAT WE’RE LOOKING FOR
- Essential
- Demonstrable experience in an HR administrative or general administrative role
- Hands-on experience with HR systems (HRIS platforms)
- A sharp eye for detail and solid document management skills
- Comfortable working with structured documentation: policies, procedures, templates
- Great organisational and time management skills
- Clear, confident written communication
- Bonus Points For…
- Experience with the Sage HR platform specifically
- A background supporting projects or change initiatives
- Understanding of the HR lifecycle — you know your onboarding from your offboarding
Behaviours
- Highly organised and methodical — you bring structure wherever you go
- Able to work independently and manage your own priorities
- A natural collaborator who enjoys working with a range of stakeholders
- Proactive and solution-focused
- Committed to accuracy and consistently high-quality outputs
Application Process
Sound like you? We’d love to hear from you. Send us your CV and a short covering note telling us why this role is the right fit — and why Condatis is the right place for you. At Condatis, we believe that diversity of thought, background, and experience makes us stronger. We are committed to creating an inclusive workplace where everyone feels valued, respected, and able to do their best work. We welcome applications from people of all backgrounds and experiences. If you require any reasonable adjustments during the recruitment process or while working with us, please let us know. We’ll work with you to ensure you have the support you need to participate fully and thrive in the role.
Applications should be submitted to – Closing Date: 5:00pm on Sunday 16th August 2026. Interviews: Tuesday 25th August 2026 (in person, Edinburgh). Salary Range: £28,000 - £32,000 (pro rata and dependant on experience).
HR Project Assistant in Livingston employer: Condatis
At Condatis, we pride ourselves on being an excellent employer by fostering a collaborative and innovative work culture in the heart of Edinburgh. Our team is dedicated to personal and professional growth, offering ample opportunities for employees to contribute meaningfully while enjoying a flexible part-time role that promotes work-life balance. Join us to be part of a friendly, ambitious environment where your contributions are valued and can truly make a difference.
StudySmarter Expert Advice🤫
We think this is how you could land HR Project Assistant in Livingston
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Condatis.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Condatis looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace HR Project Assistant in Livingston
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Condatis, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Condatis.
How to prepare for a job interview at Condatis
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Condatis. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Condatis. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
