HR Project Assistant

If you’re naturally curious, proactive, and always looking for ways to improve how work gets done, this is your chance to make a real impact from day one.

Condatis is a digital identity and access management specialist based in Edinburgh. We build bespoke Microsoft Entra solutions that help organisations enhance security, streamline user experiences, and build trusted digital ecosystems.

We’re a friendly, ambitious team that is scaling quickly — and we genuinely mean it when we say we give our people space to contribute, grow, and make a real impact.

THE ROLE

We’re looking for an organised, detail-oriented HR Project Assistant to work closely with our HR Manager and help us build a rock-solid foundation for our people processes. This is a part-time role (4 days a week) on an initial 3-month fixed-term contract — with real potential to extend for the right person.

This role would suit someone with experience in HR administration, or business administration who enjoys bringing structure and organisation to complex information.

You’ll be diving into our HR documentation — tidying it up, version-controlling it, and making sure everything is consistent and easy to find. You’ll also support our Sage HR system, keeping data accurate and helping us map and document workflows. If you enjoy working independently, spotting improvement opportunities, and crossing things off a well-organised to-do list, you’ll love this role!

WHAT YOU’LL BE DOING

HR Documentation

• Review, update, and standardise HR policies, procedures, and templates
• Ensure everything is clearly structured, version-controlled, and easy to find
• Create new documentation that reflects current processes and business needs
• Maintain document control logs and keep HR materials consistent

HR Systems & Data

• Support data updates and system changes within Sage HR
• Assist with system testing for HR updates and improvements
• Keep HR data accurate and consistent across systemsHelp map and document system-related workflows
• Spot and flag opportunities to improve HR processes and documentation
• Support standardisation and simplification of HR practices
• Help us stay audit-ready and compliant on HR documentation

WHAT WE’RE LOOKING FOR

• Demonstrable experience in an HR administrative or general administrative role
• Hands-on experience with HR systems (HRIS platforms)
• Comfortable working with structured documentation: policies, procedures, templates
• Great organisational and time management skills
• Clear, confident written communication
• Experience with the Sage HR platform specifically
• A background supporting projects or change initiatives
• Understanding of the HR lifecycle — you know your onboarding from your offboarding

Behaviours

• Highly organised and methodical — you bring structure wherever you go
• Able to work independently and manage your own priorities
• A natural collaborator who enjoys working with a range of stakeholders
• Proactive and solution-focused
• Committed to accuracy and consistently high-quality outputs

At Condatis, we believe that diversity of thought, background, and experience makes us stronger. We are committed to creating an inclusive workplace where everyone feels valued, respected, and able to do their best work.

We welcome applications from people of all backgrounds and experiences. If you require any reasonable adjustments during the recruitment process or while working with us, please let us know. We’ll work with you to ensure you have the support you need to participate fully and thrive in the role.

Closing Date: 5:00pm on Sunday 16 th August 2026.

Interviews: Tuesday 25 th August 2026 (in person, Edinburgh).

Salary Range: £28,000 - £32,000 (pro rata and dependant on experience).