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For Companies At a Glance
- Tasks: Keep our London office running smoothly and support the team with various tasks.
- Company: Join Concirrus, a tech company revolutionising the Specialty Insurance market.
- Benefits: Flexible working, free snacks, social events, and professional growth opportunities.
- Why this job: Be the friendly face of our office and make a real impact on our team culture.
- Qualifications: 1-2 years in admin roles, strong communication skills, and a proactive attitude.
- Other info: Dynamic environment with a focus on diversity, equity, and inclusion.
The predicted salary is between 30000 - 42000 £ per year.
Overview
You are the first person people see when they visit our office. You are the lynchpin for the team, trusted, energetic, lively, go-getter and confident. You will need to combine office administration with hands-on office support. You will be the go-to person for ensuring our London office runs smoothly and efficiently, creating a welcoming, fun, and productive environment for our team.
Who You Are
This is an ideal opportunity for someone early in their career who is looking to grow in office management. You are approachable, reliable and comfortable working in a fast-paced, collaborative environment. You take pride in creating a welcoming workplace and enjoy supporting others.
You will fit right in if you:
- Have a strong sense of urgency and take responsibility for timely delivery.
- Take ownership and are comfortable working independently.
- Can deal with ambiguity and still move work forward.
- Take pride in your work and support the wider team.
- Are proactive, organised and reliable.
Day-to-Day Experience
Every day will be different, but you can expect to:
- Be hands-on in keeping the London office running smoothly.
- Provide day-to-day support to employees and visitors.
- Juggle a mix of planned tasks and ad-hoc requests.
- Work closely with colleagues across the UK, India and US.
- Look for ways to improve day-to-day office operations and experience.
Key Responsibilities
Office Management
- Ensure the office is welcoming, tidy, well-stocked and running smoothly.
- Act as the first point of contact for employees and visitors.
- Manage office suppliers including cleaners, refreshments, maintenance and other services.
- Organise and support in-office events, team socials and visits from our global teams.
- Manage meeting rooms, post, deliveries and general office logistics.
Administrative Support
- Provide general administrative support across the business.
- Coordinate and schedule internal and external meetings.
- Support client events, conferences and other external activities.
- Assist team with travel arrangements.
Qualifications and Skills
- 1–2 years’ experience in an administrative or similar role.
- Highly organised and detail-oriented, with strong written and verbal communication.
- Proactive & friendly approach, someone who spots what needs doing and gets on with it.
- Discretion and professionalism.
- Comfortable using tools like Microsoft Office, Google Workspace.
About Concirrus
Concirrus is a technology company focused on providing AI-first solutions for the Specialty Insurance markets, allowing customers to operate at speed and with confidence. Concirrus solutions span submission ingestion through to quote, bind and renewal in a single, modern, modular platform. (Re)insurers, MGAs and brokers use the platform to win more business, reduce operational expense, maintain strong policy and portfolio controls and replace legacy technology.
Built specifically for complex specialty use cases, Concirrus offers line-specific underwriting capabilities alongside line-agnostic policy management solutions. These can be applied across direct business, delegated authority, binder and reinsurance use cases.
Diversity, Equity & Inclusion (DEI) Statement
We are committed to building a diverse team and fostering an inclusive environment where everyone feels empowered to do their best work. As we continue to grow and evolve, we pledge to:
- Provide a safe and welcoming workplace where all individuals feel valued and respected.
- Educate ourselves continuously and celebrate the unique perspectives that make us stronger.
- Ensure that our actions and behaviours align with our core values and commitment to DEI.
- Regularly assess our progress and seek opportunities for ongoing improvement.
What We Offer
- A collaborative and innovative work environment where your contributions drive our success.
- Opportunity to develop across office operations.
- Professional growth and development.
- Flexible working arrangements, including the option to work from home, supporting a strong work-life balance.
- Free drinks, snacks, fruit and cake.
- Social events with the team each month.
- The opportunity to work with cutting-edge technology in a rapidly growing industry.
- Competitive compensation, comprehensive benefits and a culture that values teamwork and innovation.
Office Assistant employer: Concirrus
Contact Detail:
Concirrus Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media and website to see what they're all about. This will help you connect with the team and show that you're genuinely interested in being part of their vibrant environment.
✨Tip Number 2
Practice your communication skills! As an Office Assistant, you'll be the first point of contact for visitors and employees. Role-play common scenarios with a friend to boost your confidence and ensure you come across as approachable and professional.
✨Tip Number 3
Be proactive during your interview. Bring up ideas on how you could improve office operations or create a welcoming atmosphere. This shows that you’re not just looking for a job, but that you’re ready to contribute from day one!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. It’s also a great opportunity to reiterate your enthusiasm for the role and the company.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Show Your Personality: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your enthusiasm for the role and how you can contribute to our lively office environment.
Tailor Your CV: Make sure your CV is tailored to the Office Assistant role. Highlight any relevant experience and skills that match what we’re looking for, like your organisational skills and ability to juggle tasks in a fast-paced setting.
Be Clear and Concise: Keep your application clear and to the point. We appreciate straightforward communication, so make sure your writing is easy to read and gets straight to the important bits about why you’d be a great fit for our team.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our awesome team!
How to prepare for a job interview at Concirrus
✨Know the Company Inside Out
Before your interview, take some time to research Concirrus and its role in the technology and insurance sectors. Understanding their AI-first solutions and how they operate will show your genuine interest and help you answer questions more confidently.
✨Showcase Your Organisational Skills
As an Office Assistant, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office operations. This will demonstrate your proactive approach and ability to handle a fast-paced environment.
✨Be Personable and Approachable
Since you'll be the first point of contact for visitors and employees, it's important to convey your friendly and approachable nature during the interview. Practice a warm greeting and maintain positive body language to reflect the welcoming atmosphere they value.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations, like managing unexpected requests or dealing with ambiguity. Think of scenarios where you've successfully navigated similar challenges and be ready to share those stories.
