Business Support and Planning Coordinator in Oxford

We’re hiring a Business Support & Planning Coordinator to join our team at Zeta Compliance Services, based in Bicester. You will be responsible for the effective planning, booking, and coordination of daily workloads for a team of technicians operating across multiple UK locations. Your role will ensure that resources are scheduled efficiently to support high-quality service delivery, meet commercial objectives, and satisfy operational requirements.

Proactive scheduling of all client visits will be a key part of your role, requiring a forward-thinking, organised approach to ensure timely service delivery. This is a role that demands initiative, attention to detail, and the ability to thrive in a fast-paced, service-driven environment. Your work ethic and willingness to learn is more important to us than experience so if you have great communications skills, are IT literate and enjoy a fast-paced working environment, feel free to apply.

What you receive for joining us:

• We’re offering a competitive salary, depending on experience, along with a strong package designed to support you both in and out of work.
• You’ll have access to private healthcare, an employee assistance programme including a 24/7 mental health helpline, to support your wellbeing.
• You’ll work 37.75hrs per week (Mon-Thur 8.45am-5.00pm, Fri 8.45am-4.00pm) and benefit from annual leave that increases by 2 days every two years of service, plus bank holidays.

Here’s a look at some of the things you’ll be doing:

• Plan, coordinate, and manage the daily workload of technicians across the UK, ensuring efficient allocation of internal and external resources based on location, skill set, and job requirements.
• Maintain accurate scheduling via the Labour Management System, proactively booking client visits in line with contractual deadlines and SLAs through both email and telephone communication.
• Collaborate closely with Commercial, Operations, and senior leadership including the Head of Internal Operations and Head of Infield Service Delivery to ensure field activity aligns with divisional goals and business priorities.
• Regularly communicate to meet client expectations and escalate service or client issues promptly and appropriately.
• Proactively manage client portals, review changes, and notify account managers as needed.
• Identify and resolve scheduling conflicts or capacity gaps to prevent service disruption.
• Provide responsive telephone and email support to field-based staff to ensure continuity of service.
• Champion continuous business improvement, uphold company values as an internal and external ambassador, and comply with Health & Safety policies and safe working practices—reporting incidents or near misses in line with procedures and maintaining responsibility for safety within the work environment.

Can you show experience in some of these areas:

• Are you an organised, self-driven individual, and equipped with strong work ethic and time management skills, with the ability to work independently or as part of a team and perform well under pressure?
• Are you personable and communicative, with a clear understanding of when to escalate or communicate concerns appropriately, always maintaining professionalism?
• Demonstrates a strong sense of confidentiality and shows flexibility in working hours to meet both customer and business needs.
• Experience in labour resourcing would be ideal.

Do you see yourself reflected in the description above? If so, we encourage you to submit your application today. Uncertain whether your skills align perfectly? Don't hesitate to apply regardless; we value candidates with diverse skill sets and will carefully consider all applicants.

Introducing our organisation:

Zeta Compliance Services is proud to be part of Complii, a leading organisation widely recognised for its commitment to providing unparalleled safety and regulatory compliance services. With specialised divisions focusing on Electrical, Fire, and Water services, we excel as an integrated provider. Trusted as compliance partners, we collaborate with clients in sectors such as Education, Health, Care Homes, Public Sector, Local Authority, Industry, Pharmaceutical, Hospitality, Leisure, Food & Beverage, Retail, and Media, to ensure risk reduction, safety improvement, and regulatory compliance.