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For Companies At a Glance
- Tasks: Manage the school office, ensuring smooth operations and supporting staff, pupils, and parents.
- Company: Join a vibrant school community in Croydon with a focus on organisation and support.
- Benefits: Competitive daily rate, professional development opportunities, and a chance to make a difference.
- Why this job: Be the heartbeat of the school, creating a welcoming environment and supporting education.
- Qualifications: Strong organisational skills and experience in administration or office management.
- Other info: Dynamic role with potential for permanent placement and career growth.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Job Title: Office Manager
Location: CroydonHours: 08:00Am – 17:00Pm
Salary: £180 Per Day
Start Date: ASAPContract: Temporary/Permanent
About the Role
Complete classroom services are looking to recruit an office Manager. The Office Manager plays a vital role at the heart of the school we are working with, ensuring the smooth and efficient running of the office and providing essential support to staff, pupils, parents, and visitors. As the first point of contact for many stakeholders, the Office Manager helps to create a professional, welcoming, and well-organised environment that reflects the school’s ethos and values.
This role requires someone who is highly organised, proactive, and able to balance multiple priorities. You will oversee administrative systems, manage data, support financial processes, and coordinate staff within the office. The position also involves close collaboration with the Headteacher and senior leadership team, contributing to the effective management of the school and supporting its long-term success.
Key Duties:
Administration & Organisation
- Oversee the daily running of the school office, ensuring smooth and efficient operations.
- Line-manage administrative staff, delegating tasks and monitoring workload.
- Maintain accurate school records, including student and staff data, in line with GDPR and safeguarding requirements.
- Prepare and manage correspondence, reports, and documents for senior leaders, governors, and external agencies.
- Coordinate diary management, meetings, and school events.
Finance & Resources
- Assist with budget monitoring, processing invoices, and financial reporting (where required).
- Manage school resources, supplies, and contracts, ensuring cost-effective ordering.
- Oversee office equipment and liaise with suppliers for maintenance and repairs.
Data Management & Compliance
- Manage and maintain the school’s Management Information System (e.g., Bromcom, SIMS, Arbor).
- Ensure statutory returns (e.g., school census, attendance reports) are completed accurately and on time.
- Support safeguarding and child protection processes through secure and confidential record-keeping.
- Maintain compliance with health & safety, data protection, and safeguarding policies.
Communication & Liaison
- Act as the first point of contact for parents, staff, and visitors, ensuring a professional and welcoming environment.
- Draft and distribute school communications, including newsletters, notices, and website updates.
- Liaise with external agencies, contractors, and local authorities as required.
- Provide administrative support to the Headteacher and senior leadership team.
Staff & Pupil Support
- Manage staff absence reporting, cover arrangements, and maintain HR records.
- Support pupil admissions, attendance monitoring, and school transfer processes.
- Organise and oversee reception duties, ensuring effective visitor management and safeguarding procedures.
Please apply by sending your updated CV.
School Office Manager employer: Complete Classroom Services
Contact Detail:
Complete Classroom Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who might know about openings for an Office Manager. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the school’s ethos and values. When you know what they stand for, you can tailor your responses to show how you fit right into their culture. Plus, it shows you’re genuinely interested!
✨Tip Number 3
Practice your communication skills! As the first point of contact, you’ll need to come across as professional and welcoming. Try role-playing common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s super easy and ensures your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace School Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills, experience with data management, and any previous roles in a school or similar environment.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your proactive approach and how you can contribute to creating a welcoming environment at the school.
Showcase Your Communication Skills: As the first point of contact, communication is key! In your application, give examples of how you've effectively communicated with various stakeholders in past roles. This will show us you can handle the diverse interactions required in this position.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Complete Classroom Services
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Office Manager in a school setting. Familiarise yourself with the key duties listed in the job description, such as managing administrative systems and supporting financial processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple priorities or streamlined processes. Be ready to discuss how you would maintain accurate records and ensure compliance with GDPR and safeguarding requirements in the school environment.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in the role, like handling difficult parents or managing staff absences. Practise articulating your thought process and how you would approach these situations effectively.
✨Demonstrate Your Communication Skills
Since you'll be the first point of contact for many stakeholders, it's essential to showcase your communication skills during the interview. Be friendly and professional, and prepare to discuss how you would draft school communications or liaise with external agencies. This will highlight your ability to create a welcoming environment and maintain strong relationships.
