Executive Assistant in London

Who We Are: Compass Lexecon is a world-leading economic consultancy. We advise on economic issues related to competition policy, economic and financial regulation, public policy, intellectual property, and the assessment of damages, across all industries. With more than 700 professionals, including 170+ Ph.D. economists, based in 25 offices around the world, Compass Lexecon offers a global perspective on economic matters. Our economists produce creative, compelling solutions, underpinned by rigorous economic thinking and cutting-edge analysis. We have advised clients in matters before regulatory agencies and courts in over 120 jurisdictions. Compass Lexecon EMEA has over 400 employees based across 9 offices and has tripled in size over the last 6 years. Our diverse group of experts and academic affiliates is known for its integrity, creative thinking, and exceptional quality work. Our working approach is firmly grounded in shared values of integrity and excellence. We are committed to being an equal opportunities employer and welcome applications from all suitably qualified persons regardless of protected characteristics. We believe that working in diverse teams, where everybody’s views are considered and respected, helps us to deliver work of the highest standards of quality and integrity.

Overview/About the Role: Compass Lexecon, a subsidiary of FTI Consulting, is seeking an experienced EA with excellent all-round skills. This role will provide support to a team of 7 to 10 economists (ranging from Senior Economists to Vice Presidents) and will require someone who is highly organised with the ability to prioritise a varied workload. The ideal candidate will adopt a proactive approach with a positive outlook. This role is suited to someone who enjoys a full and varied day, who can interact confidently with clients and staff of all levels. The nature of our business is driven by client deadlines and you may be required to work outside the core hours at short notice.

Key Responsibilities will include:

• Diary management.
• Occasional email management.
• Management of calls, actioning as appropriate.
• Coordination of meetings including booking of internal meeting rooms.
• Processing invoices for payment.
• Time entry and expenses.
• Preparation of external/internal correspondence.
• Organising complex international travel itineraries.
• Client management to include maintaining client files, opening matters, issuing contracts, client billings.
• Maintaining contact database and tracking business development activity via a CRM database – Salesforce.
• Covering EA absences during holidays.
• All other ad hoc duties such as post, answering phones, printing, binding and archiving as required.

Skills and Competencies Required:

• Excellent organisational skills with the ability to prioritise workload and deal with multiple requests.
• Strong team player who can thrive in a collaborative working environment.
• Ability and willingness to provide cover for other team members of the Administration Team.
• Works well under time pressure, can demonstrate a flexible approach to work and be available as and when needed.
• High level of accuracy with excellent attention to detail.
• Strong interpersonal skills with the ability to communicate with tact and diplomacy, both verbally and in writing with all levels of the organization.
• Ability to handle confidential issues with utmost sensitivity and discretion.
• Professional attitude and with high levels of integrity.

Qualifications and Experience Required:

• A minimum of 4 years of experience as an Executive Assistant /Team Assistant/ PA.
• Experience of using expense and time entry systems is desirable.
• Intermediate/Advanced proficiency in Microsoft Office suite (Excel, Word, Outlook, PowerPoint).
• Experience with client interface and understanding of client relationships.
• Experience dealing with international time zones is essential.
• PA / Secretarial qualifications are desirable.