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For Companies At a Glance
- Tasks: Support project delivery and mobilisation, ensuring smooth transitions and operational impact.
- Company: Join Chartwells, a leader in catering and support services for the education sector.
- Benefits: Enjoy free dining, discounts, wellness classes, and career development opportunities.
- Why this job: Be part of impactful projects that enhance education and community well-being.
- Qualifications: 3+ years in project support, strong communication, and organisational skills required.
- Other info: Diverse and inclusive workplace with excellent growth potential.
The predicted salary is between 30000 - 42000 £ per year.
We ensure you’re rewarded for all your hard work, which is why we offer a comprehensive benefits package, including but not limited to:
- Free staff dining and refreshments
- On-site parking
- Contributory pension scheme
- Career development through our Career Pathways and MyLearning programmes
- Quick access to a Digital GP for you and your immediate family, plus wider healthcare benefits
- Exclusive travel discounts with TUI, Expedia, Booking.com and many more
- Supermarket discounts at Tesco, Sainsbury’s, Morrisons and more
- Up to 44% off cinema tickets
- Cash rewards every time you spend, redeemable across a wide range of brands
- Free wellness, mindfulness and exercise classes
- The ability to share discounts and offers with friends and family
The Project & Mobilisation Administrator plays a key role in supporting project delivery and mobilisation activity, helping ensure new initiatives are set up, governed and transitioned smoothly into delivery in line with organisational standards. Working closely with the PMO, Project Managers and operational teams, you’ll provide hands-on coordination, administration and insight across improvement initiatives, mobilisation activity and business change. This is a great opportunity for someone who thrives in a structured environment, enjoys working across teams, and wants to be closely involved in projects that make a real operational impact.
What you’ll be doing
- Process improvement & mobilisation support
- Support the planning, mobilisation and delivery of approved improvement initiatives
- Coordinate internal stakeholders and resources to enable process simplification and change
- Help identify, assess and prioritise improvement opportunities across the business
- Maintain structured mechanisms to capture and track ideas for improvement
- Assist in the preparation of business cases and supporting data
Training & capability enablement
- Coordinate and administer business-requested training aligned to change and improvement activity
- Maintain training plans, materials and schedules based on business demand
- Organise logistics, resources and materials to support effective training delivery
- Track completion, feedback and outcomes to support continuous improvement
Operational engagement & issue management
- Act as a central coordination point for operational feedback, issues and improvement opportunities
- Maintain issue logs, ensuring actions are tracked, escalated and reported in line with governance
- Support issue resolution by coordinating actions across project, operational and functional teams
- Provide visibility of risks and issues impacting mobilisation or delivery readiness
- Attend site visits and face-to-face meetings where required
Reporting, governance & visibility
- Produce accurate weekly and monthly reporting across projects and mobilisation activity
- Maintain dashboards, trackers and reporting packs for governance forums
- Keep project and mobilisation data up to date within agreed systems
- Support audit, assurance and governance requirements through accurate documentation
Team & ways of working
- Support day-to-day coordination of Business Excellence / OpEx team activity
- Contribute to clear ways of working, standards and administrative controls
- Support people processes where required, including onboarding and development tracking
Our service commitments
- To our customers: Deliver work to high quality standards aligned to strategic objectives
- To ourselves: Take ownership and hold ourselves to account
- To our teams: Foster collaboration across teams, partners and suppliers
- To our company: Represent the business professionally at all times
About you
Essential
- Minimum 3 years’ experience supporting or managing large-scale, complex projects
- Proven ability to deliver work on time, within budget and to high standards
- Excellent communication and stakeholder engagement skills
- Highly organised with strong attention to detail
- Advanced analytical skills and strong Microsoft Office capability
- PRINCE2 or equivalent (Agile, Scrum or Waterfall)
- Acts with integrity, pace and personal ownership
Desirable
- 5+ years’ experience working on large-scale projects
- Lean Level 2 / Six Sigma Green Belt
Part of Compass Group UK&I, Chartwells is the leading provider of catering and support services to the education sector. For over a quarter of a century, Chartwells has been focusing on helping those in education to build strong bodies, sharp minds and lead long healthy lives. Every week, Chartwells serves millions of nutritious and delicious meals to pupils and students in primary and secondary schools, academies, independent schools, colleges, and universities across the UK. Chartwells is committed to safeguarding and promoting the welfare of children and expect all employees to share this commitment. Any offer of employment will be subject to successfully completing pre-employment checks, including an enhanced DBS disclosure and a Children's Barred List check. This post is exempt from the Rehabilitation of Offenders Act 1974 and we ask applicants to declare all previous convictions and cautions in order to assess their suitability to work with children. Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!
Project And Mobilisation Administrator employer: Compass Group
Contact Detail:
Compass Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project And Mobilisation Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show us you’re genuinely interested in what we do and how you can contribute to our success.
✨Tip Number 3
Practice your responses to common interview questions. We want to see your personality shine through, so be ready to share your experiences and how they relate to the role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in our minds and show us you’re really keen on the position.
We think you need these skills to ace Project And Mobilisation Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Project & Mobilisation Administrator role. Highlight your experience with project management and any relevant skills that match the job description. We want to see how you can bring value to our team!
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use specific examples from your past experiences where you've successfully supported large-scale projects or improved processes. This will help us see how you fit into our structured environment.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-structured applications that are easy to read. Make sure to proofread for any typos or errors – attention to detail is key in this role!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our company there!
How to prepare for a job interview at Compass Group
✨Know Your Projects
Before the interview, take some time to research the types of projects the company is involved in. Understanding their current initiatives will help you speak confidently about how your experience aligns with their needs.
✨Showcase Your Coordination Skills
As a Project & Mobilisation Administrator, coordination is key. Prepare examples from your past roles where you successfully managed multiple stakeholders or streamlined processes. Be ready to discuss how you can bring that expertise to their team.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of specific scenarios where you faced challenges in project management and how you overcame them. This will demonstrate your analytical skills and ability to handle operational issues.
✨Highlight Your Communication Style
Effective communication is crucial in this role. Be prepared to discuss how you engage with different teams and stakeholders. Share examples of how you've facilitated training sessions or gathered feedback to improve processes, showcasing your interpersonal skills.
