At a Glance
- Tasks: Manage contracts and finances for USAF services across multiple UK sites.
- Company: Join a leading defence and aviation business with a focus on innovation.
- Benefits: Career progression, international exposure, and a high-impact role.
- Other info: Opportunity to work on complex contracts with significant commercial impact.
- Why this job: Make a real difference in financial control and compliance in a dynamic environment.
- Qualifications: Strong financial background, attention to detail, and Excel skills required.
The predicted salary is between 30000 - 40000 € per year.
Location: RAF Feltwell with some limited travel across USAF sites in the UK
Business: ESS - Defence, Marine & Aviation
About the Role
We are seeking a financially focussed and detail-driven Contract Administrator to support our United States Air Force (USAF) portfolio of soft FM services across 12 sites in the UK. This is a high-impact role at the centre of commercial performance, responsible for strengthening financial control, improving cash flow, and ensuring compliance across a complex, multi-contract environment.
Why This Role Matters
Our USAF contracts are complex and highly regulated, with multiple task orders, over 200 contract line items, and strict compliance requirements. This role is critical to reducing financial leakage, improving working capital, and strengthening compliance.
Key Responsibilities
- Manage and track all task orders and funding positions
- Own end-to-end invoicing process (WAWF)
- Reduce invoice rejections through proactive engagement
- Monitor payment status and drive debt recovery
- Track funding updates via PIEE and SAM
Cost Management & Efficiency
- Monitor ordering to drive compliance and cost reduction
- Control uniform and consumable spend
- Analyse labour data to identify inefficiencies
- Maintain system accuracy and reporting integrity
Compliance & Risk Management
- Maintain oversight of PWS/QASP requirements
- Manage asset registers and fleet administration
- Oversee PAT testing and compliance documentation
- Support audits and reporting requirements
About You
- Strong financial or commercial administration background
- Excellent attention to detail and analytical skills
- Strong Excel and data handling capability
- Ability to manage multiple priorities
Desirable Experience
- Defence, FM or contract environments
- Systems such as WAWF, SAP or similar
- Understanding of compliance frameworks
What We Offer
A high-visibility role with genuine commercial impact, career progression opportunities, and exposure to international defence contracts.
Contract & Finance Administrator in Thetford employer: Compass Group UK
At ESS, we pride ourselves on being an exceptional employer, offering a dynamic work culture that values financial acumen and attention to detail. Located at RAF Feltwell, our team enjoys the unique opportunity to engage with international defence contracts while benefiting from career progression and professional development in a supportive environment. Join us to make a meaningful impact within a complex, multi-contract landscape, all while enjoying the camaraderie of a dedicated team committed to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Contract & Finance Administrator in Thetford
✨Tip Number 1
Network like a pro! Reach out to people in the defence and finance sectors, especially those who work with USAF contracts. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of compliance frameworks and financial control. We recommend practising common interview questions related to contract administration to show you're ready for the challenge.
✨Tip Number 3
Showcase your analytical skills! Bring examples of how you've improved processes or reduced costs in previous roles. This will demonstrate your value and fit for the Contract & Finance Administrator position.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Contract & Finance Administrator in Thetford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Contract & Finance Administrator. Highlight your financial administration experience and any relevant skills that match the job description. We want to see how you can bring value to our USAF contracts!
Showcase Your Attention to Detail:In this role, attention to detail is key! Use specific examples in your application to demonstrate how you've successfully managed complex tasks or improved compliance in previous positions. We love seeing those analytical skills in action!
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you outline your key achievements and how they relate to the responsibilities listed in the job description.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Compass Group UK
✨Know Your Numbers
As a Contract & Finance Administrator, you'll be dealing with financial data all the time. Brush up on your financial terminology and be ready to discuss how you've managed budgets or improved cash flow in previous roles. This shows you understand the core of the job.
✨Familiarise Yourself with Compliance
Given the complexity of the contracts involved, it's crucial to demonstrate your understanding of compliance frameworks. Research the specific regulations related to USAF contracts and be prepared to discuss how you've ensured compliance in past positions.
✨Excel Skills are Key
Since strong Excel skills are a must for this role, make sure you can talk about your experience with data handling and analysis. Consider preparing examples of how you've used Excel to track funding or manage invoicing processes effectively.
✨Showcase Your Attention to Detail
This role requires a keen eye for detail, so be ready to provide examples of how your attention to detail has positively impacted your work. Whether it’s reducing invoice rejections or ensuring accurate reporting, highlight your ability to spot discrepancies and improve processes.
