People Team Administrator | SEC in Glasgow

People Team Administrator - SEC | Full-Time £28,500 + excellent benefits including healthcare, wellbeing support, 23 days' annual leave plus bank holidays, life assurance, meals on duty, and more.

The People Team Administrator plays a crucial role in ensuring the smooth and efficient management of staff resources and operational logistics. They are responsible for overseeing daily staffing needs, coordinating communication between different teams, and ensuring compliance with organisational policies and procedures. This includes managing attendance, scheduling, payroll, and timesheet processing, as well as addressing pay queries and onboarding processes. The role requires close collaboration with other departments, such as culinary and human resources, to facilitate access and maintain accurate records.

People Team Administrator - The Role

• Staffing and Scheduling Management: Oversee daily staffing requirements, ensuring that all shifts are adequately covered. Manage the scheduling system, including updating and maintaining rotas, adjusting for absences, and coordinating with department heads to address any staffing shortfalls. Cross-check staff attendance with scheduling sheets and resolve discrepancies.
• Payroll and Timekeeping: Ensure accurate and timely processing of payroll by verifying timesheets, addressing any discrepancies, and liaising with the payroll department. Manually input timesheets for employees who fail to clock in and ensure all timesheets are properly recorded and filed.
• Communication and Coordination: Respond to inquiries from staff and management regarding scheduling, payroll, and other operational matters.
• HR and Operational Compliance: Ensure all staffing and operational practices comply with company policies and legal requirements. Process new hires, leavers, and employee changes in HR systems, ensuring all records are up-to-date.
• Agency and Vendor Management: Coordinate with staffing agencies to manage temporary staff bookings, including sending out booking forms, processing timecards, and ensuring accurate billing. Liaise with vendors and external partners as needed to support operational needs.
• Data Management and Reporting: Maintain accurate and organised records of all staffing, scheduling, and payroll activities. Generate reports and analyse data related to staffing, attendance, and payroll to support operational decision-making.
• Continuous Improvement: Stay updated with industry best practices and legislative changes related to human resources and operations management.
• Event and Special Project Support: Assist or lead with planning and coordination for special events, including ensuring adequate staffing and logistical support. Support additional projects and initiatives as directed by senior management, such as onboarding processes, training programs, and internal communications.

What we're looking for

• Key Qualifications:
• Experience: A minimum of 1 year of experience in human resources, operations, or people management, preferably in a fast-paced environment.
• Skills:
  • Organisational Skills: Strong ability to manage multiple tasks, prioritise effectively, and ensure timely completion of daily and weekly responsibilities.
  • Communication: Excellent verbal and written communication skills, with the ability to interact effectively with various stakeholders, including staff, management, and external agencies.
  • Technical Proficiency: Competence in using HR management systems (e.g., Ubeya, Smart), Microsoft Office Suite, and other relevant software. Familiarity with payroll systems and processes is essential.
  • Problem-Solving: Strong analytical skills with a proactive approach to identifying issues and implementing solutions. Ability to handle sensitive situations with discretion and professionalism.
• Personal Attributes:
  • Attention to Detail: Meticulous in maintaining accurate records and ensuring compliance with organizational policies and legal requirements.
  • Integrity and Confidentiality: Upholds the highest standards of integrity and confidentiality, particularly concerning sensitive employee information.
  • Adaptability: Comfortable working in a dynamic environment with the ability to adapt to changing priorities and demands.
  • Customer Service Orientation: Committed to providing excellent support and service to both internal and external stakeholders, ensuring a positive and professional experience.

What you'll get in return

• Competitive salary with bonus and full company benefits
• 23 days' annual leave plus bank holidays, your birthday off, and a holiday purchase scheme
• Healthcare & wellbeing: Aviva Digicare, Medicash (dental, optical, therapy treatments)
• Mental health support: 24/7 Employee Assistance Programme
• Family benefits: Enhanced maternity, paternity, and adoption leave. 2 days additional leave after returning from maternity leave, day off for your baby's first birthday, enhanced family leave
• Perks & discounts: Shopping, entertainment, and travel discounts, 20% off Nuffield Health and 10% off PureGym memberships
• Financial wellbeing: Pension scheme, Life Assurance, preferred rates on salary finance products
• Development opportunities: Professional subscriptions, ongoing training and structured career pathways
• Meals on duty included

Why Join Us?

Levy UK & Ireland is part of Compass Group, the world's largest catering company, and a vibrant leader in hospitality. We believe in celebrating individuality and building inclusive teams where everyone feels they belong. Our diverse team fuels creativity, innovation, and excellence. We are proud to be an equal opportunities employer and welcome candidates from all backgrounds to join us in creating a supportive, empowering workplace where everyone can thrive. Together, we create unforgettable experiences and shape the future of hospitality.