At a Glance
- Tasks: Manage contracts and finances for USAF services across multiple UK sites.
- Company: Join a leading defence and aviation company with a focus on excellence.
- Benefits: Career progression, international exposure, and a high-impact role.
- Other info: Dynamic environment with opportunities for growth in the defence sector.
- Why this job: Make a real difference in financial control and compliance for vital contracts.
- Qualifications: Strong financial background, attention to detail, and Excel skills required.
The predicted salary is between 30000 - 40000 € per year.
Location: RAF Feltwell with some limited travel across USAF sites in the UK
Business: ESS - Defence, Marine & Aviation
About the Role
We are seeking a financially focussed and detail-driven Contract Administrator to support our United States Air Force (USAF) portfolio of soft FM services across 12 sites in the UK. This is a high-impact role at the centre of commercial performance, responsible for strengthening financial control, improving cash flow, and ensuring compliance across a complex, multi-contract environment.
Why This Role Matters
Our USAF contracts are complex and highly regulated, with multiple task orders, over 200 contract line items, and strict compliance requirements. This role is critical to reducing financial leakage, improving working capital, and strengthening compliance.
Key Responsibilities
- Revenue & Commercial Control
- Manage and track all task orders and funding positions
- Own end-to-end invoicing process (WAWF)
- Reduce invoice rejections through proactive engagement
- Monitor payment status and drive debt recovery
- Track funding updates via PIEE and SAM
- Cost Management & Efficiency
- Monitor ordering to drive compliance and cost reduction
- Control uniform and consumable spend
- Analyse labour data to identify inefficiencies
- Maintain system accuracy and reporting integrity
- Compliance & Risk Management
- Maintain oversight of PWS/QASP requirements
- Manage asset registers and fleet administration
- Oversee PAT testing and compliance documentation
- Support audits and reporting requirements
About You
- Strong financial or commercial administration background
- Excellent attention to detail and analytical skills
- Strong Excel and data handling capability
- Ability to manage multiple priorities
Desirable Experience
- Defence, FM or contract environments
- Systems such as WAWF, SAP or similar
- Understanding of compliance frameworks
What We Offer
A high-visibility role with genuine commercial impact, career progression opportunities, and exposure to international defence contracts.
Contract & Finance Administrator employer: Compass Group UK
At ESS, we pride ourselves on being an excellent employer, offering a dynamic work culture that values financial acumen and attention to detail. Located at RAF Feltwell, our team enjoys the unique opportunity to engage with international defence contracts while benefiting from career progression opportunities and a supportive environment that fosters professional growth. Join us to make a meaningful impact in a role that is central to our commercial success and compliance excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Contract & Finance Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the defence and finance sectors, especially those who work with USAF contracts. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of compliance frameworks and financial controls. We want you to show off your analytical skills and attention to detail, so practice answering questions that highlight these strengths.
✨Tip Number 3
Don’t just apply anywhere; focus on roles that match your skills in contract administration and finance. Use our website to find positions that fit your background and interests, and tailor your approach to each one.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can keep you top of mind and show your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit for managing those complex contracts.
We think you need these skills to ace Contract & Finance Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Contract & Finance Administrator role. Highlight your financial administration experience and any relevant skills that match the job description. We want to see how you can bring value to our USAF contracts!
Showcase Your Attention to Detail:Since this role requires a keen eye for detail, include examples in your application that demonstrate your analytical skills and ability to manage multiple priorities. We love seeing candidates who can spot the little things that make a big difference!
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. Explain why you're interested in the role and how your background aligns with our needs. We appreciate straightforward communication that gets to the heart of the matter!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team at StudySmarter!
How to prepare for a job interview at Compass Group UK
✨Know Your Numbers
As a Contract & Finance Administrator, you'll be dealing with financial data all the time. Brush up on your financial terminology and be ready to discuss how you've managed budgets or improved cash flow in previous roles. This shows you’re not just familiar with numbers but can also apply them effectively.
✨Understand Compliance Inside Out
Given the complexity of the contracts you'll be handling, it’s crucial to demonstrate your understanding of compliance frameworks. Research the specific regulations related to USAF contracts and be prepared to discuss how you’ve ensured compliance in past positions. This will show that you’re ready to tackle the challenges head-on.
✨Showcase Your Analytical Skills
Highlight your analytical skills by preparing examples of how you've identified inefficiencies or improved processes in previous roles. Use specific metrics or outcomes to illustrate your impact. This will help the interviewers see your potential to enhance financial control and efficiency.
✨Be Ready for Scenario Questions
Expect scenario-based questions that test your problem-solving abilities in a multi-contract environment. Think about past experiences where you had to manage multiple priorities or resolve conflicts. Practising these scenarios will help you articulate your thought process clearly during the interview.
