At a Glance
- Tasks: Manage contracts and finances for USAF services across multiple UK sites.
- Company: Join a leading defence contractor with a focus on innovation and compliance.
- Benefits: Career progression, international exposure, and a high-impact role.
- Other info: Opportunity to work in a complex, regulated contract environment.
- Why this job: Make a real difference in financial control and compliance in a dynamic environment.
- Qualifications: Strong financial background, attention to detail, and excellent Excel skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: RAF Feltwell with some limited travel across USAF sites in the UK.
Business: ESS – Defence, Marine & Aviation.
About The Role
We are seeking a financially focussed and detail-driven Contract Administrator to support our United States Air Force (USAF) portfolio of soft FM services across 12 sites in the UK. This is a high-impact role at the centre of commercial performance, responsible for strengthening financial control, improving cash flow, and ensuring compliance across a complex, multi-contract environment.
Why This Role Matters
Our USAF contracts are complex and highly regulated, with multiple task orders, over 200 contract line items, and strict compliance requirements. This role is critical to reducing financial leakage, improving working capital, and strengthening compliance.
Key Responsibilities
- Revenue & Commercial Control
- Manage and track all task orders and funding positions.
- Own end-to-end invoicing process (WAWF).
- Reduce invoice rejections through proactive engagement.
- Monitor payment status and drive debt recovery.
- Track funding updates via PIEE and SAM.
- Cost Management & Efficiency
- Monitor ordering to drive compliance and cost reduction.
- Control uniform and consumable spend.
- Analyse labour data to identify inefficiencies.
- Maintain system accuracy and reporting integrity.
- Compliance & Risk Management
- Maintain oversight of PWS/QASP requirements.
- Manage asset registers and fleet administration.
- Oversee PAT testing and compliance documentation.
- Support audits and reporting requirements.
About You
- Strong financial or commercial administration background.
- Excellent attention to detail and analytical skills.
- Strong Excel and data handling capability.
- Ability to manage multiple priorities.
Desirable Experience
- Defence, FM or contract environments.
- Systems such as WAWF, SAP or similar.
- Understanding of compliance frameworks.
What We Offer
A high-visibility role with genuine commercial impact, career progression opportunities, and exposure to international defence contracts.
Contract & Finance Administrator in Feltwell employer: Compass Group UK & Ireland
At ESS, we pride ourselves on being an excellent employer, offering a dynamic work culture that values financial acumen and attention to detail. Located at RAF Feltwell, our team enjoys the unique opportunity to engage with international defence contracts while benefiting from career progression and professional development in a supportive environment. With a focus on compliance and efficiency, we empower our employees to make a meaningful impact within the USAF portfolio, ensuring a rewarding and fulfilling career path.
Contact Details:
Compass Group UK & Ireland Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Contract & Finance Administrator in Feltwell
✨Tip Number 1
Network like a pro! Reach out to people in the defence and finance sectors, especially those who work with USAF contracts. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of compliance frameworks and financial control. We recommend practising common interview questions related to contract administration to show you're ready for the challenge.
✨Tip Number 3
Showcase your analytical skills! Bring examples of how you've improved processes or reduced costs in previous roles. This will demonstrate your value and fit for the role of Contract & Finance Administrator.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Contract & Finance Administrator in Feltwell
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your financial and commercial administration experience. We want to see how your skills align with the role, so don’t be shy about showcasing your attention to detail and analytical prowess!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Contract & Finance Administrator role. Mention specific experiences that relate to managing contracts and compliance – we love a good story!
Showcase Relevant Skills:Don’t forget to highlight your Excel and data handling skills in your application. We’re looking for someone who can manage multiple priorities and keep everything organised, so let us know how you’ve done this in the past!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy!
How to prepare for a job interview at Compass Group UK & Ireland
✨Know Your Numbers
Make sure you brush up on your financial knowledge and be ready to discuss key metrics relevant to contract administration. Understand how to manage task orders and funding positions, as well as the invoicing process, especially WAWF. This will show that you're not just familiar with the role but also genuinely interested in making a positive impact.
✨Demonstrate Attention to Detail
Given the complexity of the contracts you'll be dealing with, it's crucial to highlight your attention to detail. Prepare examples from your past experiences where your meticulous nature helped avoid financial leakage or improved compliance. This will reassure them that you can handle the intricacies of their multi-contract environment.
✨Showcase Your Analytical Skills
Be ready to discuss how you've used data analysis to drive efficiency in previous roles. Whether it’s monitoring spending or analysing labour data, having concrete examples will demonstrate your capability to identify inefficiencies and suggest improvements. Bring along any relevant reports or analyses you've done to back up your claims.
✨Understand Compliance Frameworks
Since compliance is a big part of this role, make sure you have a solid understanding of compliance frameworks relevant to defence and contract environments. Be prepared to discuss how you've navigated compliance requirements in the past and how you would approach the PWS/QASP requirements in this role.
