At a Glance
- Tasks: Manage contracts and finances for USAF services across multiple UK sites.
- Company: Join a leading organisation in the defence sector with a focus on compliance and efficiency.
- Benefits: Career progression, high visibility role, and exposure to international contracts.
- Other info: Opportunity to work in a complex, regulated environment with multiple priorities.
- Why this job: Make a real impact on financial performance and compliance in a dynamic environment.
- Qualifications: Strong financial background, attention to detail, and excellent Excel skills.
The predicted salary is between 30000 - 40000 € per year.
We are seeking a financially focussed and detail-driven Contract Administrator to support our United States Air Force (USAF) portfolio of soft FM services across 12 sites in the UK. This is a high-impact role at the centre of commercial performance, responsible for strengthening financial control, improving cash flow, and ensuring compliance across a complex, multi-contract environment.
Why this role matters: our USAF contracts are complex and highly regulated, with multiple task orders, over 200 contract line items, and strict compliance requirements. This role is critical to reducing financial leakage, improving working capital, and strengthening compliance.
Key Responsibilities
- Revenue & Commercial Control
- Manage and track all task orders and funding positions
- Own end-to-end invoicing process (WAWF)
- Reduce invoice rejections through proactive engagement
- Monitor payment status and drive debt recovery
- Track funding updates via PIEE and SAM
- Cost Management & Efficiency
- Monitor ordering to drive compliance and cost reduction
- Control uniform and consumable spend
- Analyse labour data to identify inefficiencies
- Maintain system accuracy and reporting integrity
- Compliance & Risk Management
- Maintain oversight of PWS/QASP requirements
- Manage asset registers and fleet administration
- Oversee PAT testing and compliance documentation
- Support audits and reporting requirements
Qualifications
- Strong financial or commercial administration background
- Excellent attention to detail and analytical skills
- Strong Excel and data handling capability
- Ability to manage multiple priorities
Desirable Experience
- Defence, FM or contract environments
- Systems such as WAWF, SAP or similar
- Understanding of compliance frameworks
What We Offer A high-visibility role with genuine commercial impact, career progression opportunities, and exposure to international defence contracts.
Contract & Finance Administrator in Feltwell employer: Compass Group PLC
As a leading provider of soft FM services to the United States Air Force, we pride ourselves on fostering a dynamic work environment that values financial acumen and attention to detail. Our team enjoys a culture of collaboration and continuous improvement, with ample opportunities for career progression and professional development within the highly regulated defence sector. Join us in making a meaningful impact while working across multiple sites in the UK, where your contributions will directly enhance our commercial performance and compliance standards.
StudySmarter Expert Advice🤫
We think this is how you could land Contract & Finance Administrator in Feltwell
✨Tip Number 1
Network like a pro! Reach out to people in the defence and finance sectors, especially those who work with USAF contracts. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of compliance frameworks and financial controls. We want you to show off your analytical skills and attention to detail, so practice answering questions that highlight these strengths.
✨Tip Number 3
Don’t just apply anywhere; focus on roles that match your skills in contract administration and finance. Use our website to find positions that fit your background and interests, and tailor your approach to each one.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can keep you top of mind and show your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit for managing those complex contracts.
We think you need these skills to ace Contract & Finance Administrator in Feltwell
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your financial and commercial administration experience. We want to see how your skills align with the key responsibilities of managing task orders and invoicing processes.
Showcase Attention to Detail:In this role, attention to detail is crucial. Use specific examples in your application that demonstrate your ability to manage compliance and reduce financial leakage. We love seeing how you’ve tackled similar challenges before!
Highlight Relevant Experience:If you've worked in defence, FM, or contract environments, make it known! We’re looking for candidates who understand the complexities of compliance frameworks and can navigate them effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Compass Group PLC
✨Know Your Numbers
As a Contract & Finance Administrator, you'll be dealing with complex financial data. Brush up on your financial metrics and be ready to discuss how you've managed budgets or improved cash flow in previous roles. This shows you understand the importance of financial control.
✨Familiarise Yourself with Compliance
Given the highly regulated nature of the role, it's crucial to demonstrate your understanding of compliance frameworks. Research the specific compliance requirements related to defence contracts and be prepared to discuss how you've ensured compliance in past positions.
✨Excel Skills are Key
Strong Excel skills are a must for this role. Be ready to showcase your proficiency by discussing specific functions or tools you've used to analyse data or improve reporting accuracy. If possible, bring examples of reports you've created that highlight your analytical capabilities.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities in a multi-contract environment. Think about challenges you've faced in managing task orders or reducing invoice rejections, and prepare to explain how you tackled those issues effectively.
