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- Tasks: Support directors by managing diaries, scheduling meetings, and handling travel arrangements.
- Company: Join Companies House, a key player in corporate governance and support.
- Benefits: Enjoy a friendly team environment and opportunities for continuous improvement.
- Why this job: Work closely with the Executive Team and make a real impact on decision-making.
- Qualifications: Proactive, reliable, and skilled in organisation and communication.
- Other info: Regular attendance at our Cardiff office is required.
The predicted salary is between 28800 - 43200 £ per year.
Overview
Join to apply for the Personal Assistant role at Companies House. This is an exciting opportunity to work as a Personal Assistant for the Executive Team, supporting one or more of our directors. Primary responsibilities include working behind the scenes to manage diaries effectively and providing high quality support as part of the Chief Executive’s Office.
The PA will work to understand director priorities and preferred ways of working, use initiative to prioritise effectively, and ensure the smooth running of diaries and inboxes. You’ll schedule meetings, organise required papers, monitor deadlines and actions, engage with stakeholders on behalf of directors and make travel arrangements.
The Chief Executive’s Office is at the heart of the organisation and is responsible for corporate governance and support. The PA team provides essential support for the directors and their Senior Leadership Teams (SLTs). We are a friendly team committed to high-quality service, continuous improvement and sharing best practice.
We strive to create an environment that works for everyone and encourage applications from different underrepresented demographics.
This is an interesting and varied role with the opportunity to work closely with the Executive Team. The candidate will help them prioritise tasks to optimise decision-making and time use.
You will be aligned to our Cardiff office, where you will be expected to attend on a regular basis. Please see the section \”Where will you be working?\” for more information.
Responsibilities
- Arranging and managing multiple diaries
- Ensuring that meetings and appointments are scheduled appropriately and that any conflicts are resolved
- Managing inboxes, prioritising papers, correspondence and actions that senior colleagues need to review
- Providing ad-hoc admin support to directorates
- Making travel arrangements within UK and overseas
- Planning and coordinating visits for external visitors
- Working to agreed deadlines and protocols
- Providing PA support to the Chief Executive and supporting the Secretariat with corporate meetings including collating papers and logistical arrangements
Person specification
We are looking for someone who is proactive, reliable, able to cope under pressure and committed to providing consistent, high-quality support. This is a critical role, and you will need to adapt to changing needs and priorities.
- Works with energy and pace to deliver on time to a high standard
- Excellent organisational, digital and diary management skills in a fast-paced environment
- Uses initiative, enjoys teamwork and takes pride in their work
- Strong stakeholder management skills and a professional approach
- Strong oral and written communication skills, with the ability to convey detailed information succinctly
- Continually reviews working practices and proposes improvements
Experience – to be assessed at sift and/or interview
- Previous experience providing administrative support in rapidly changing circumstances and balancing competing demands
Behaviours
We’ll assess you against these behaviours during the selection process:
- Delivering at Pace
- Managing a Quality Service
- Working Together
What it’s like to work at Companies House – Find out more about what a great place Companies House is to work.
Location: You will be aligned to our Cardiff office and will be expected to attend regularly.
Closing date: The role closes on 14 September 2025.
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Personal Assistant employer: Companies House
Contact Detail:
Companies House Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the structure and priorities of the Executive Team at Companies House. Understanding their working styles and preferences will help you demonstrate your ability to support them effectively during the interview.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple diaries or schedules in the past. Be ready to discuss specific tools or methods you used to keep everything on track.
✨Tip Number 3
Highlight your experience in stakeholder management. Be prepared to share instances where you've effectively communicated with various stakeholders, as this is crucial for a Personal Assistant role.
✨Tip Number 4
Demonstrate your adaptability by discussing how you've handled changing priorities in previous roles. This will show that you can thrive in a fast-paced environment, which is essential for this position.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and skills required for the Personal Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in administrative support and diary management. Use bullet points for clarity and focus on achievements that demonstrate your organisational skills.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight specific examples of how you have successfully managed competing demands and provided high-quality support in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Companies House
✨Showcase Your Organisational Skills
As a Personal Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple diaries or prioritised tasks in previous roles. Highlight any tools or methods you use to stay organised.
✨Demonstrate Proactivity
The role requires someone who can take initiative. During the interview, share instances where you've anticipated needs or solved problems before they escalated. This will show your potential employer that you can handle the dynamic nature of the job.
✨Communicate Clearly and Concisely
Strong communication skills are essential for this position. Practice conveying complex information succinctly, as you may need to summarise details for directors. Consider preparing a brief overview of your experience to demonstrate this skill.
✨Familiarise Yourself with the Company
Research Companies House and understand its mission, values, and recent developments. Being knowledgeable about the organisation will not only impress your interviewers but also help you tailor your responses to align with their goals.
