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- Tasks: Assist in planning and coordinating community events, from workshops to fundraisers.
- Company: Join Community Mind Connect, a vibrant organisation driving positive change in Lancaster.
- Benefits: Gain hands-on experience, develop key skills, and enjoy flexible working arrangements.
- Why this job: Make a real impact in your community while collaborating with a passionate team.
- Qualifications: Enthusiasm for events, strong organisational skills, and a proactive attitude are essential.
- Other info: This is a voluntary position; reasonable expenses may be reimbursed.
Job Title: Events Assistant (Part-Time/Flexible, Voluntary)
Organisation: Community Mind Connect (CMC)
Location: Lancaster, UK (remote working for planning tasks possible)
Commitment: Approximately 2 hours per week/month, flexible around event dates.
About Community Mind Connect (CMC): At CMC we aim to empower individuals and communities by driving innovative solutions in arts, education, and planet-friendly projects. Community Mind Connect C.I.C. is a catalyst for positive change, connecting communities with cutting-edge ideas to build a more sustainable and vibrant future.
Our Approach to Collaboration: At CMC, collaboration is fundamental. We partner with local organisations to strengthen our impact and better serve the Lancaster District community. Through joint projects such as community art initiatives and wellbeing programmes, we deliver innovative projects and share resources effectively.
Role Summary
Community Mind Connect seeks an enthusiastic and organised Events Assistant to join our team on a voluntary basis. This is a fantastic opportunity to gain hands‑on experience in event planning and contribute to engaging and impactful events for the Lancaster community. Working closely with the Events Coordinator, the Assistant will support all aspects of event organisation and delivery, helping CMC connect with and inspire the local community.
Key Responsibilities
- Assist with the planning and coordination of various events including workshops, exhibitions, community gatherings and fundraising events.
- Research and book suitable venues, liaising with venue staff as needed.
- Manage logistics such as sourcing equipment, materials and refreshments.
- Communicate with external suppliers (caterers, AV technicians, printers).
- Recruit, brief and coordinate volunteers for events.
- Support marketing and promotion via social media, website and offline methods (flyers, posters).
- Provide on‑site support during events: setup, registration, attendee management and breakdown.
- Track event expenses and ensure budgets are adhered to.
- Assist with collecting feedback and evaluating events post‑event.
- Provide general administrative support: creating schedules, managing RSVPs, preparing documents.
Person Specification
- Enthusiastic about events and community engagement.
- Highly organised and detail‑oriented.
- Excellent communication and interpersonal skills.
- Proactive, able to take initiative.
- Can work independently and as part of a team.
- Flexible and adaptable to changing situations.
- Comfortable in a fast‑paced environment.
- Proficient in basic IT skills.
Desirable Skills / Experience
- Experience in event planning or event management.
- Familiarity with online event platforms (e.g., Eventbrite).
- Basic marketing and promotion knowledge for events.
- Volunteer coordination experience.
- Budget management skills.
- First aid certification.
What We Offer
- Valuable hands‑on experience in event planning and management within a community‑focused organisation.
- The opportunity to develop key skills in organisation, communication and event delivery.
- The chance to contribute to engaging and impactful events for the Lancaster community.
- The opportunity to work alongside a passionate and dedicated team.
- Flexible working arrangements.
- Job satisfaction from helping CMC connect with the community and achieve its goals.
How to Apply
Interested individuals should submit a brief expression of interest outlining relevant skills and experience and why they want to volunteer as an Events Assistant, together with a CV, to thomas@cmindconnect.co.uk. Deadline: 01/09/25.
Equal Opportunity
We particularly encourage applications from individuals who reflect the diversity of the Lancaster community. This is a voluntary position, unpaid; reasonable expenses incurred may be reimbursed according to CMC\’s expenses policy.
About the Company
Community Mind Connect C.I.C. is dedicated to building a more sustainable and vibrant future for the Lancaster district by connecting communities with cutting‑edge ideas. We empower individuals and communities through innovative solutions in the arts, education and planet‑friendly projects, acting as a catalyst for positive change.
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Event Assistant employer: Community Mind Connect
Contact Detail:
Community Mind Connect Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Assistant
✨Tip Number 1
Familiarise yourself with Community Mind Connect's mission and past events. Understanding their approach to community engagement will help you align your enthusiasm and ideas with their goals during any discussions.
✨Tip Number 2
Network with local organisations and individuals involved in community events. Building connections can provide insights into the event planning process and may even lead to recommendations or referrals for the position.
✨Tip Number 3
Showcase your organisational skills by volunteering for smaller events or community projects beforehand. This hands-on experience will not only enhance your CV but also give you practical examples to discuss during your application process.
✨Tip Number 4
Be proactive in suggesting innovative ideas for events that could benefit the Lancaster community. Demonstrating your creativity and initiative can set you apart from other candidates and show your genuine interest in the role.
We think you need these skills to ace Event Assistant
Some tips for your application 🫡
Tailor Your Expression of Interest: Make sure to customise your expression of interest to highlight your relevant skills and experiences that align with the role of Events Assistant. Mention specific examples of past event planning or community engagement activities you've been involved in.
Show Enthusiasm for the Role: Communicate your genuine passion for events and community engagement in your application. Explain why you are interested in volunteering with Community Mind Connect and how their mission resonates with you.
Highlight Organisational Skills: Emphasise your organisational abilities by providing examples of how you've successfully managed tasks or events in the past. This could include details about your attention to detail and ability to prioritise effectively.
Include Relevant Experience: If you have any experience in event planning, volunteer coordination, or marketing, be sure to include this in your CV and expression of interest. Even informal experiences can demonstrate your capability and commitment to the role.
How to prepare for a job interview at Community Mind Connect
✨Show Your Enthusiasm for Community Engagement
Make sure to express your genuine interest in events and community engagement during the interview. Share any personal experiences or projects that demonstrate your passion for bringing people together and supporting local initiatives.
✨Highlight Your Organisational Skills
Prepare examples that showcase your ability to manage tasks and keep track of event logistics. Discuss any previous experiences where you successfully coordinated events or managed multiple responsibilities, emphasising your attention to detail.
✨Demonstrate Strong Communication Skills
Be ready to discuss how you effectively communicate with different stakeholders, such as volunteers, attendees, and suppliers. Use specific examples to illustrate your interpersonal skills and how you've built positive relationships in past roles.
✨Be Flexible and Adaptable
Since the role requires flexibility around event dates and times, be prepared to discuss your willingness to work outside of standard hours. Share instances where you've successfully adapted to changing situations or unexpected challenges in previous roles.