Job: Business Support Officer – Finance & Children in Lancaster

Job Location: Gloucester or Lancaster

Responsible to: Business Support Team Leader

Main Duties and Responsibilities:

• To support the Finance Manager with all finance functions as required. This includes (but is not limited to): accounts receivable, accounts payable, direct income and expenditure, petty cash etc.
• Prepare and input supplier payments and reconcile against accounts.
• To liaise with Foster Carers about payment matters and prepare annual foster carer statements.
• To use the organisation's accounting software (Xero) confidently and appropriately.
• To complete all tasks related to daily banking, invoices and data entry.
• To support the administration of corporate credit cards and expense claims.
• To assist colleagues, as required, with the weekly purchase orders. Making purchases where appropriate approval has been given.
• To work within the framework of the organisation’s Finance Policy.
• To support Supervising Social Workers with cost agreements and Individual Placement Agreements.
• To monitor and record Planned Breaks and associated payments.
• To monitor and record children’s savings.
• To keep accurate records of packages of delivery for children, including monitoring delivery, working with colleagues to ensure packages are delivered and booking provision.
• Coordinate the diaries of CFC contracting Therapists.
• Oversee the process when a new child moves into CFC’s care, including obtaining relevant contractual paperwork from the LA.
• Oversee the process when a child leaves CFC’s care.
• Ensure all Children (in care and birth children) receive birthday cards.
• Cover the referrals inbox on a rota system.

It is the nature of the work of Community Foster Care, that tasks and responsibilities are unpredictable and varied. All staff are therefore expected to work in a flexible way when the occasion arises where tasks are not specifically covered in the Job Description and have to be undertaken.

What we require from all our employees:

• A commitment and alignment with Community Foster Care’s Values.
• A tenacity and commitment to resolve and develop our ability to enable children to thrive.
• A willingness to embrace challenge and actively seek constructive feedback.
• A willingness and ability to be a highly functioning team player.
• A willingness to work in a flexible way, to cover additional tasks where required, not specifically covered in the job description.
• A commitment to anti-oppressive practice, underpinned by an understanding and promotion of equality and diversity.
• Positively promote and publicise the work of the Community Foster Care.
• Always represent Community Foster Care in a professional manner.
• Act as a communication champion to ensure that all staff are well informed about developments and have a clear understanding of issues.
• Undertake training and development deemed necessary for the pursuance and development of the post.
• Comply with Equal Opportunities, GDPR and employment practices.

Community Foster Care is committed to safeguarding and promoting the welfare of children; applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service clearance at enhanced level.