Norfolk State University is seeking a Fiscal Operations Coordinator to support the effective and efficient management of fiscal operations, procurement, and financial reconciliation processes within the College/School. The Fiscal Operations Coordinator serves as a key member of the Provost Office and is responsible for coordinating the department's procurement, fiscal operations and monthly reconciliation processes. This position provides exceptional customer service while supporting leadership, supporting departmental operations and business processes, ensuring compliance with university policies, and fostering strong collaborative relationships across the Division of Academic Affairs.
Minimum Qualifications
- Monitor departmental expenditures, commitments, and available balances; identify variances, potential funding issues, and unusual transactions; and communicate financial information and recommendations to appropriate leadership.
- Coordinate procurement activities for the department, including creating requisitions, obtaining quotes, processing purchase orders, vendor and software renewals, and payment requests and ensure process is monitored through completion.
- Process Small Purchase Charge Card (SPCC) transactions, reconcile monthly expense reports, and ensure compliance with university and Commonwealth of Virginia purchasing policies.
- Complete timely fiscal year-end procedures in accordance with university guidelines.
- Assist the executive administration support to the Provost Office including managing complex fiscal operations, preparing travel authorizations and expense reports.
- Ensure business practices are in compliant with university and state policies.
- Identify, recognize, and resolve problems that have established precedents and limited impact. Refers non-standard questions and problems to higher levels.
- Maintain organized and accurate fiscal records and supporting documentation in accordance with university records-retention requirements and applicable state regulations.
- Develop written documents and/or reports conveying information, general guidelines, and standard procedures.
- Communicate information, general guidelines, and standard procedures.
- Deliver outstanding customer service while serving as a resource for all IT faculty, staff, students, vendors, and campus partners
- Identify opportunities to improve business office processes, documentation, and operational efficiencies.
- Exercise sound judgment, discretion, and professionalism while managing confidential information.
- Perform additional duties as assigned in support of department goals.
Additional Considerations
- Experience providing administrative or fiscal support within higher education.
- Experience with procurement, purchasing, accounts payable, or contract administration.
- Experience working with enterprise resource planning (ERP), productivity systems and applications such as Eva, Workday, Colleague, and TeamDynamix (TDX),
- Experience administering Small Purchase Charge Card (SPCC) transactions and reconciling procurement card expenses.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.
Contact Information
Name: NORFOLK STATE UNIVERSITY
Phone: 757-823-8160
Email: No Email Material Accepted
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.
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Nsu00293 - Fiscal Operations Coordinator For Academic Affairs in Norwich employer: Commonwealth of Virginia
As a Medical Director at Deerfield Correctional Center, you will join a dedicated team committed to providing high-quality healthcare in a unique environment. The role offers competitive benefits, including a generous sign-on bonus or student loan repayment options, and fosters a collaborative work culture that values diversity and inclusivity. With opportunities for professional growth and development, this position is ideal for those looking to make a meaningful impact in the correctional healthcare field.
