Purchasing Administrator in Cheltenham

If you love bringing order to busy workflows and want to be the person who keeps everything moving, this could be your perfect next step. As a Purchasing Administrator at Commercial, you’ll play a key role in keeping our procurement function running smoothly, providing essential administrative support and ensuring purchase orders are processed accurately and on time. You’ll raise and maintain orders, manage supplier and internal queries, and keep purchasing data accurate and up to date. In addition to core purchasing activities, the role provides flexible, ad-hoc administrative support across the department as required, contributing to the smooth day-to-day running of the business. This position suits a well-organised individual with strong attention to detail, good communication skills, and the ability to coordinate effectively across multiple teams.

Your responsibilities as a Purchasing Administrator will be:

• Raise, process, and maintain purchase orders in line with company procedures and approval controls
• Ensure all purchase orders are accurate, complete, and issued in a timely manner
• Monitor order progress, manage order confirmations, and follow up with suppliers as required
• Act as the first point of contact for internal and external order-related queries, resolving issues efficiently
• Liaise closely with the Finance department to support invoice matching, pricing verification, and cost discrepancies
• Maintain accurate purchasing records, supplier information, and order documentation
• Work collaboratively with the Customer Service team to address delivery issues, shortages, or urgent customer requirements
• Support compliance with purchasing policies and internal controls
• Assist with reporting and data provision relating to purchasing activity
• Provide general administrative and ad-hoc support to the purchasing team and wider business as required

About you:

• Excellent organisational and time-management skills with a keen attention to detail
• A positive, personal, and professional attitude towards your work
• Excellent communication skills both written and verbal
• You are IT literate with a sound knowledge of Microsoft Office & Outlook.
• Ability to work independently and collaboratively in a team-oriented environment.

We believe that people thrive when they feel truly valued and at Commercial, we make sure that happens every single day. When you join us, you’ll enjoy a desirable benefits package designed to support your personal and professional wellbeing, reward your hard work, and help you flourish in all areas of life. Here’s what you can look forward to:

• A base salary of up to £26,228 per annum
• Hybrid working structure with the flexibility to work from home for part of the week
• A generous holiday allowance of 25 days plus bank holidays, which increases with length of service
• An enhanced family leave package to support you and your growing family
• Life Assurance, offering peace of mind with cover equivalent to four times your salary
• Access to health & wellbeing support – including 24/7 GP access, physiotherapy, and a confidential Employee Assistance Programme
• Free mortgage advice from leading broker Charles Cameron & Associates, available to you, your family, and friends
• Feel-good extras – including volunteering days, onsite parking at all four of our offices, free refreshments, an employee community platform to stay connected to like-minded colleagues, weekly company-wide Learning Days, cycle-to-work and EV schemes, flexible working options, and much more!

At Commercial, we invest in our people, 86% of our Senior Managers and 80% of our Directors have been promoted within. Whether you're just starting out or looking to grow, your development journey is as unique as you are – and we’ll support you every step of the way by offering training and development opportunities for career growth.

At Commercial, we believe our differences make us stronger. We are committed to creating a workplace where everyone feels seen, heard, and valued – no matter your background, belief, identity, or way of life. We’re proud to stand beside one another through life’s ups, downs, and everything in between. Our Diversity & Inclusion initiatives are just one of the ways we look out for each other and celebrate what makes us unique. We hire people, not checklists. So even if you don’t tick every box in the job description, we’d still love to hear from you. Your potential, passion and perspective might be exactly what we’re looking for! We are an equal opportunity employer and welcome applications from all individuals, regardless of race, ethnicity, gender identity, age, religion, disability, sexual orientation, or socio-economic background.