At a Glance
- Tasks: Coordinate property inspections and manage appointments for a busy team.
- Company: Established independent estate agency with a strong reputation.
- Benefits: Competitive salary, bonuses, hybrid working, and no weekends.
- Other info: Exciting opportunity for career development in a supportive environment.
- Why this job: Join a dynamic team and grow your career in property management.
- Qualifications: Experience in residential lettings and strong organisational skills.
The predicted salary is between 25000 - 28000 £ per year.
Location: Chelmsford / Hybrid
Salary: £25,000 - £28,000 + bonuses
Full-time | Permanent | No weekends
We are currently recruiting for a Property Inspections Team Coordinator to join the busy property management and inspections team of a highly successful and established independent estate agency. This is an excellent opportunity for an experienced residential lettings professional looking to develop their career within property administration, inspections and tenancy management. Following successful completion of the initial probationary period, the role will become hybrid, offering a combination of home and office-based working.
The Role
As Property Inspections Team Coordinator, you will provide essential administrative and coordination support to the property inspections team, helping to ensure appointments, inventories, compliance requirements and tenancy deposits are managed efficiently. You will work closely with Property Inspection Consultants, inventory clerks, branches, landlords, tenants and internal teams, playing a key role in keeping the department organised and ensuring appointments and processes run smoothly.
Key Responsibilities
- Coordinate and book property inspection visits and check-out appointments.
- Send reminder communications to tenants moving out.
- Update property management systems with meter readings, appliances and smoke/CO alarm information from inventories.
- Rearrange property visits and manage changes to appointments.
- Monitor group emails and handle calls when Property Inspection Consultants are unavailable.
- Manage Property Inspection Consultants' diaries and agency bookings.
- Arrange deposit releases and submit relevant documentation to accounts.
- Assist with deposit negotiations between landlords and tenants.
- Process relevant paperwork for independent deposit adjudication where required.
- Manage information across third-party CRM systems relating to inventories and condition reports.
- Monitor incoming inventories and ensure compliance requirements are met.
- Liaise with progressors and branches where there are issues affecting compliance or property readiness.
- Coordinate last-minute inventory appointments between inventory clerks and branches.
- Download and distribute completed inventories to landlords.
- Support the Team Leader with day-to-day departmental tasks.
- Maintain accurate records and ensure all processes are followed.
Property Inspections Team Coordinator employer: Command Recruitment
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StudySmarter Expert Advice🤫
We think this is how you could land Property Inspections Team Coordinator
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Command Recruitment.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Command Recruitment? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Command Recruitment's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Property Inspections Team Coordinator
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Property Inspections Team Coordinator role at Command Recruitment, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Command Recruitment
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Command Recruitment operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Command Recruitment. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Command Recruitment.
