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- Tasks: Provide essential admin support and ensure smooth operations in Health & Social Care.
- Company: Join a dedicated team making a difference in the community.
- Benefits: Competitive salary, Distant Islands Allowance, and flexible working hours.
- Why this job: Be part of a supportive environment while gaining valuable experience.
- Qualifications: Experience in admin tasks and strong communication skills required.
- Other info: Opportunity for personal growth and to meet the team during interviews.
The predicted salary is between 25000 - 29000 £ per year.
A Clerical Assistant is sought to provide flexible, efficient and comprehensive administrative support to all services within the Partnership Services business unit. They will additionally ensure that fundamental frontline support services and business support for defined officers are provided during office hours.
Responsibilities
- Provide administrative support across services within the Partnership Services unit.
- Ensure frontline support services and business support to defined officers during office hours.
- Maintain knowledge of Data Protection guidelines relevant to team processes and procedures.
- Perform quality assurance checks to ensure accuracy of data held on electronic systems.
Qualifications & Experience
- Proven experience handling phone enquiries from members of the public and colleagues in Health and Social Care.
- Experience with invoicing and purchase orders, minute taking and spreadsheet tracking.
- SVQ Level 2 / HNC in Business Administration or equivalent qualification.
- Proficient keyboard skills, good verbal and written communication skills, ability to work under pressure.
- Knowledge of office procedures and records management.
Other Requirements
- Subject to completion of a Basic Disclosure by Disclosure Scotland.
Additional Information
- Salary inclusive of Distant Islands Allowance.
- Hours on an as and when basis.
- It is vital you read the attached job description and person specification.
- In your Experience statement, please detail how you meet each of the essential criteria in the person specification.
- Interviews will be conducted in person; candidates will have the chance to meet the team and experience the work environment.
Closing Date: Monday 02 February 2025
Clerical Assistant in Stornoway employer: Comhairle nan Eilean Siar
Contact Detail:
Comhairle nan Eilean Siar Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant in Stornoway
✨Tip Number 1
Get to know the company before your interview! Research their values and recent projects. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and feel confident. A smart outfit can boost your confidence and set the right tone for the interview.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit!
We think you need these skills to ace Clerical Assistant in Stornoway
Some tips for your application 🫡
Read the Job Description Thoroughly: Before you start writing, give the job description a good read. It’s packed with info on what we’re looking for, so make sure you understand the key responsibilities and qualifications. This will help you tailor your application to show us you’re the perfect fit!
Highlight Relevant Experience: When you’re detailing your experience, focus on the bits that match our needs. If you’ve handled phone enquiries or worked with invoicing, shout about it! We want to see how your background aligns with the role of Clerical Assistant.
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your skills and experiences without wading through fluff.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do – just follow the prompts and you’ll be set!
How to prepare for a job interview at Comhairle nan Eilean Siar
✨Know Your Stuff
Before the interview, make sure you thoroughly read the job description and person specification. Understand the key responsibilities and qualifications required for the Clerical Assistant role. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Showcase Your Skills
Be ready to discuss your experience with phone enquiries, invoicing, and minute-taking. Prepare specific examples that highlight your proficiency in these areas. Practising how to articulate your skills will give you confidence and demonstrate your suitability for the role.
✨Brush Up on Data Protection
Since the role involves maintaining knowledge of Data Protection guidelines, it’s a good idea to familiarise yourself with the basics. Be prepared to discuss how you would ensure compliance in your administrative tasks, as this shows you take the responsibility seriously.
✨Engage with the Team
Interviews are not just about answering questions; they’re also about connecting with the team. When you meet them, be friendly and approachable. Ask questions about their work environment and how they collaborate. This will show your enthusiasm for the role and help you gauge if it’s the right fit for you.