At a Glance
- Tasks: Support office and site activities, manage payroll, and coordinate safety training.
- Company: Join a dynamic construction team in Charleston, SC with a focus on collaboration.
- Benefits: Competitive pay, supportive work environment, and opportunities for growth.
- Other info: Enjoy a variety of tasks in a fast-paced environment with room for career advancement.
- Why this job: Be a key player in a vital role that impacts project success and employee experience.
- Qualifications: Strong computer skills, excellent communication, and customer service abilities.
The predicted salary is between 30000 - 40000 £ per year.
The Administrative Assistant based in Charleston, SC supports the local office as well as site activities at construction projects. They service a vital role in the overall organization and administrative functions of the Amteck teams located on various construction sites. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
The Administrative Assistant typically will take on other duties based on the specific needs of their assigned job site such as updating spreadsheets, scanning forms, and updating project folders, shipping and receiving of mail and packages, or general upkeep of the job trailer and office environment. The ideal person for this has strong computer skills, relationship building and customer service abilities, and exceptional communication and organizational skills.
Responsibilities Which Will Vary Depending On The Job Site:
- Assist Superintendent in directing new employees to the site orientation; maintain any documentation needed for employees on that job site.
- Works with the Recruiting, site, and customer team to maintain WWID’s on the Intel site, and schedule training for incoming employees.
- Responsible for time entry for employees on the job site including providing the Superintendent with weekly time sheets, verifying attendance, inputting daily time sheets into Coins with units as directed by the Superintendent; paying drive time, mileage, vacation and sick pay per company policy.
- Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box.
- Assist site with communication with HR as needed regarding new hires, terminations and some employee related questions.
- Assist with other general administrative duties as needed.
Site Administrative Assistant - Payroll & Office Coordinator in Birmingham employer: Comfort Systems USA
Amteck is an exceptional employer located in Charleston, SC, offering a dynamic work environment where employees play a crucial role in supporting construction projects. With a strong emphasis on teamwork and professional development, we provide comprehensive training opportunities and foster a culture of open communication and collaboration. Our commitment to employee well-being is reflected in our supportive office atmosphere and the chance to engage in meaningful work that directly impacts project success.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administrative Assistant - Payroll & Office Coordinator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in construction or administrative roles. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a job fair or an informal meet-up, bring along examples of your work. Think spreadsheets, reports, or anything that highlights your organisational prowess.
✨Tip Number 3
Be proactive! If you see a company you’re keen on, don’t wait for them to post a job. Reach out directly through our website and express your interest. You never know, they might have something perfect just around the corner!
✨Tip Number 4
Prepare for the unexpected! In interviews, be ready to discuss how you handle various tasks like payroll entry or coordinating training. Use specific examples from your past experiences to show you’re the right fit for the role.
We think you need these skills to ace Site Administrative Assistant - Payroll & Office Coordinator in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights the skills and experiences that match the job description. We want to see how your background fits with the role of Administrative Assistant, especially in payroll and office coordination.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of your organisational skills and customer service experience that relate to the job.
Show Off Your Tech Skills:Since this role requires strong computer skills, don’t forget to mention any relevant software or tools you’re familiar with. We love seeing candidates who can hit the ground running with tech!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Comfort Systems USA
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Site Administrative Assistant. Familiarise yourself with payroll processes, time entry systems, and the specific tasks mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Tech Skills
Since strong computer skills are essential for this position, be prepared to discuss your experience with relevant software and tools. If you've worked with payroll systems or project management software before, share specific examples of how you've used them effectively in past roles.
✨Demonstrate Your Communication Skills
As an Administrative Assistant, you'll need to communicate with various teams and employees. Think of examples where you've successfully built relationships or resolved conflicts. Practising clear and concise communication during the interview will also showcase your abilities.
✨Be Ready for Scenario Questions
Expect questions that ask how you'd handle specific situations, like coordinating safety training or managing multiple administrative tasks. Prepare by thinking through potential scenarios and how you would approach them, highlighting your organisational skills and ability to prioritise tasks.
