At a Glance
- Tasks: Support construction projects with payroll entry and administrative tasks.
- Company: Join a dynamic team at Amteck in Charleston, SC.
- Benefits: Competitive pay, supportive work environment, and opportunities for growth.
- Other info: Flexible duties based on site needs, perfect for building your career.
- Why this job: Be a key player in a vital role that keeps projects running smoothly.
- Qualifications: Strong computer skills, communication, and organisational abilities required.
The predicted salary is between 24000 - 28000 £ per year.
The Administrative Assistant based in Charleston, SC supports the local office as well as site activities at construction projects. They service a vital role in the overall organization and administrative functions of the Amteck teams located on various construction sites. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
The Administrative Assistant typically will take on other duties based on the specific needs of their assigned job site such as updating spreadsheets, scanning forms, and updating project folders, shipping and receiving of mail and packages, or general upkeep of the job trailer and office environment. The ideal person for this has strong computer skills, relationship building and customer service abilities, and exceptional communication and organizational skills.
Responsibilities Which Will Vary Depending On The Job Site:
- Assist Superintendent in directing new employees to the site orientation; maintain any documentation needed for employees on that job site.
- Works with the Recruiting, site, and customer team to maintain WWID’s on the Intel site, and schedule training for incoming employees.
- Responsible for time entry for employees on the job site including providing the Superintendent with weekly time sheets, verifying attendance, inputting daily time sheets into Coins with units as directed by the Superintendent; paying drive time, mileage, vacation and sick pay per company policy.
- Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box.
- Assist site with communication with HR as needed regarding new hires, terminations and some employee related questions.
- Assist with other general administrative duties as needed.
Administrative Assistant - Charleston employer: Comfort Systems USA
Amteck is an exceptional employer located in Charleston, SC, offering a dynamic work environment where administrative professionals can thrive. With a strong emphasis on employee growth and development, we provide comprehensive training opportunities and foster a collaborative culture that values communication and teamwork. Our commitment to employee well-being is reflected in our supportive atmosphere, making it an ideal place for those seeking meaningful and rewarding careers in the construction industry.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant - Charleston
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in administrative roles. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers or hiring managers, don’t hold back on showcasing your computer skills and organisational abilities. Bring examples of your work or talk about how you've improved processes in past roles.
✨Tip Number 3
Be proactive! If you see a job opening that fits your skills, apply through our website and follow up with a quick email to express your enthusiasm. It shows initiative and keeps you on their radar.
✨Tip Number 4
Prepare for the unexpected! In interviews, be ready to discuss how you handle various administrative tasks, from payroll entry to coordinating training sessions. Use specific examples to illustrate your problem-solving skills and adaptability.
We think you need these skills to ace Administrative Assistant - Charleston
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights the skills and experiences that match the job description. We want to see how your strong computer skills and organisational abilities can shine in the role of Administrative Assistant.
Craft a Compelling Cover Letter:Your cover letter is your chance to show us your personality! Share why you’re excited about the role and how your customer service skills can contribute to our team. Keep it friendly and professional!
Showcase Relevant Experience:When detailing your past roles, focus on experiences that relate to payroll entry, documentation, and communication. We love seeing how you've successfully managed similar tasks in previous jobs!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Comfort Systems USA
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with tasks like payroll entry, data management, and safety training coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Tech Skills
Since strong computer skills are a must for this job, be prepared to discuss your experience with relevant software and tools. Bring examples of how you've used technology to improve efficiency or solve problems in previous roles. This will highlight your capability to handle the administrative tasks effectively.
✨Demonstrate Your Communication Skills
As an Administrative Assistant, you'll need to communicate with various teams and individuals. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few examples of how you've successfully built relationships or resolved conflicts in the past.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing multiple tasks or dealing with difficult employees. Think of scenarios from your past experiences where you showcased your organisational skills and ability to prioritise tasks. This will help you stand out as a candidate who can thrive in a dynamic environment.
