At a Glance
- Tasks: Support office and site activities, manage payroll, and coordinate safety training.
- Company: Join a dynamic construction team in Benson, NC with a focus on collaboration.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for growth and learning in a fast-paced environment.
- Why this job: Be a key player in a vital role that keeps projects running smoothly.
- Qualifications: Strong computer skills, customer service abilities, and excellent communication.
The predicted salary is between 24000 - 28000 £ per year.
The Administrative Assistant supports the local office as well as site activities at construction projects. They serve a vital role in the overall organization and administrative functions of the Amteck team located in Benson, NC. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate safety training for incoming employees on the Intel site.
The Administrative Assistant typically will take on other duties based on the specific needs of their assigned job site such as updating spreadsheets, scanning forms, updating project folders, shipping and receiving mail and packages, or general upkeep of the job trailer and office environment. The ideal person for this has strong computer skills, relationship building and customer service abilities, and exceptional communication and organizational skills. This individual will rotate between the Intel site and the office as needed. While in the office, they will sit at the reception desk and greet guests and maintain the phone/Teams line.
Responsibilities Which Will Vary Depending On The Job Site:
- Assist Superintendent in directing new employees to the site orientation; maintain any documentation needed for employees on that job site.
- Works with the Recruiting, site, and customer team to maintain WWID’s on the Intel site, and schedule training for incoming employees.
- Responsible for time entry for employees on the job site including providing the Superintendent with weekly time sheets, verifying attendance, inputting daily time sheets into Coins with units as directed by the Superintendent; paying drive time, mileage, vacation and sick pay per company policy.
- Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box.
- Assist site with communication with HR as needed regarding new hires, terminations and some employee related questions.
- Assist with other general administrative duties as needed.
Administrative Assistant employer: Comfort Systems USA
Amteck is an exceptional employer that values its employees by fostering a supportive work culture in Benson, NC. With a focus on professional growth, the company offers opportunities for skill development and career advancement while ensuring a collaborative environment where every team member's contributions are recognised. The unique blend of office and site-based responsibilities allows for a dynamic work experience, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with current employees at Amteck. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching Amteck and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute.
✨Tip Number 3
Practice your communication skills! As an Administrative Assistant, you'll need to be clear and concise. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Amteck team.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights the skills and experiences that match the Administrative Assistant role. We want to see how your strong computer skills and organisational abilities shine through!
Craft a Compelling Cover Letter:Your cover letter is your chance to show us your personality! Share why you’re excited about the role and how your customer service skills can contribute to our team at Amteck.
Showcase Your Communication Skills:Since this role involves greeting guests and maintaining communication lines, let us know about your exceptional communication skills. A brief example in your application can go a long way!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Comfort Systems USA
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with tasks like payroll entry, data management, and safety training coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Tech Skills
Since strong computer skills are essential for this role, be prepared to discuss your experience with software and tools relevant to administrative tasks. Bring examples of how you've used spreadsheets or other applications to improve efficiency in previous roles. This will highlight your capability to handle the technical aspects of the job.
✨Demonstrate Your Communication Skills
As an Administrative Assistant, you'll need to interact with various teams and individuals. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few examples of how you've successfully built relationships or resolved conflicts in past positions to showcase your interpersonal skills.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, such as managing multiple tasks or dealing with difficult clients. Think of scenarios from your past experiences where you successfully navigated similar challenges. This will help you illustrate your problem-solving abilities and adaptability.
