At a Glance
- Tasks: Assist in managing contracts and ensuring compliance for social housing maintenance projects.
- Company: Leading construction and facilities management company in Northern Ireland.
- Benefits: Competitive salary, health support, life assurance, and employee discounts.
- Other info: Opportunities for ongoing training and clear career progression.
- Why this job: Join a collaborative team and develop your career in a dynamic environment.
- Qualifications: Experience in administration and strong IT skills required.
The predicted salary is between 40000 - 50000 £ per year.
Reporting To: Senior QS
Hours of Work: Mon Fri 08:00 17:00
About CFM
CFM is a leading Northern Ireland based construction, facilities management and M&E company delivering high quality projects and services across the public and private sectors. With a strong reputation for reliability, innovation and safety, CFM provides integrated construction, maintenance and engineering solutions to a wide range of clients. We are committed to investing in our people, supporting career development and creating a collaborative, high-performing working environment.
Role Overview:
Working under the direction and guidance of the Head of Commercial, the role will assist with the commercial and contractual management and administration of Social Housing Maintenance Contracts, ranging from minor reactive works through to large scale maintenance projects. While assisting in monitoring contracts KPI performance and help drive continuous improvements.
Key Activities / Responsibilities:
- Audit and approval of subcontractor invoices and resolution of discrepancies
- Assist with coding and job costing of response maintenance task orders
- Obtain quotes from supply chain, compile estimates for contract works
- Monitor and manage statutory approvals/certifications and contract compliance requirements for individual contracts
- Track contract compliance and correspondences, ensuring timelines are met
- Log and track team tasks and ensure actions are completed on time
- Monitor and report on progress against team KPIs and targets
- Undertake training and attend meetings as required for the proper performance of duties
- Any other duties as may be reasonably required from time-to-time.
Education / Experience:
- Experience of administration in a fast-paced environment
- Excellent knowledge of Microsoft Office and IT Skills
- Effective time and task management, meeting strict deadlines
- Experience of construction works
Skills/Competencies:
- Strong verbal and written communication skills
- Strong team-working and interpersonal skills
- Robust planning and organisation skills to manage own workload to strict deadlines
- Ability to work on own initiative and as part of a cross functional team to complete tasks under strict deadlines
- A self-motivated individual with a logical approach to problem solving
- IT literate, proficient in Microsoft Office
Benefits:
- Competitive salary
- Life assurance for added peace of mind
- Health and wellbeing support, including an Employee Assistance Programme
- Healthcare Cash Plan - helping with the cost of dental, optical, physio and other everyday healthcare expenses
- Employee retail discounts with a wide range of national brands
- Ongoing training, learning and development opportunities
- Clear career progression and internal promotion opportunities
Commercial Contracts Administrator JBLE1_NI in Newtownabbey employer: Combined Facilities Management Ltd
CFM is an exceptional employer, renowned for its commitment to employee development and a collaborative work culture in the heart of Northern Ireland's construction sector. With a focus on health, safety, quality, and environmental standards, employees benefit from ongoing training, clear career progression, and a supportive environment that values innovation and reliability. The comprehensive benefits package, including health and wellbeing support, life assurance, and retail discounts, further enhances the rewarding experience of working at CFM.
Contact Details:
Combined Facilities Management Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Commercial Contracts Administrator JBLE1_NI in Newtownabbey
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Combined Facilities Management Ltd, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Commercial Contracts Administrator JBLE1_NI at Combined Facilities Management Ltd.
We think you need these skills to ace Commercial Contracts Administrator JBLE1_NI in Newtownabbey
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Combined Facilities Management Ltd
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
