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- Tasks: Assist in managing contracts and monitor performance for maintenance projects.
- Company: Join a dynamic team at our Castledawson Depot, focused on excellence in contract management.
- Benefits: Enjoy a Monday to Friday schedule with opportunities for professional growth and development.
- Why this job: Be part of a collaborative environment that values continuous improvement and teamwork.
- Qualifications: Experience in construction and administration, with strong IT skills required.
- Other info: Ideal for self-motivated individuals who thrive under deadlines and enjoy problem-solving.
The predicted salary is between 30000 - 42000 £ per year.
Role Overview: Working under the direction and guidance of the Head of Contracts, the role will assist with the contractual management, administration and commercial monitoring of Measured Term Maintenance Contracts, ranging from minor reactive works through to large scale maintenance projects. Assist in monitoring contracts KPI performance and help drive continuous improvements. This role is based in our Castledawson Depot, hours of work are Monday - Friday 08:00am - 17:00pm.
Key Activities / Responsibilities:
- Monitoring invoicing timelines and cashflow performance and reporting.
- Audit and approval of subcontractor invoices and resolution of discrepancies.
- Monitoring contract compliance and ensuring standards are met and maintained.
- Obtain quotes from supply chain, compile estimates for contract works.
- Monitor and manage statutory approvals/certifications and contract compliance requirements for individual contracts.
- Track contract compliance and correspondences, ensuring timelines are met.
- Log and track team tasks and ensure actions are completed on time.
- Monitor and report on progress against team KPIs and targets.
- Undertake training and attend meetings as required for the proper performance of duties.
- Preparation and submission of job costs/coding in line with the contract Schedule of Rates.
- Any other duties as may be reasonably required from time-to-time.
Experience:
- Experience of construction works.
- Experience of administration in a fast-paced environment.
- Experience of commercial and financial processes and activities.
- Excellent knowledge of Microsoft Office and IT Skills.
- Effective time and task management, meeting strict deadlines.
Skills/Competencies:
- Strong verbal and written communication skills.
- Strong team-working and interpersonal skills.
- Proactive, structured, and robust planning and organisational skills to manage own workload to strict deadlines.
- Ability to work on own initiative and as part of a cross functional team to complete tasks under strict deadlines.
- A self-motivated individual with a logical approach to problem solving.
Skills:
- Strong communication skills.
- Teamwork.
- Proactive.
Commercial Contracts Administrator employer: Combined Facilities Management Ltd
Contact Detail:
Combined Facilities Management Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Contracts Administrator
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Commercial Contracts Administrator. Understanding the nuances of contract management and compliance will help you demonstrate your knowledge during any discussions or interviews.
✨Tip Number 2
Network with professionals in the construction and contracts administration field. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel, as it’s crucial for tracking KPIs and managing data. Consider taking an online course if you feel you need a refresher to stand out.
✨Tip Number 4
Prepare to discuss your experience in fast-paced environments. Be ready to share specific examples of how you've successfully managed multiple tasks and met strict deadlines, as this will resonate well with our team.
We think you need these skills to ace Commercial Contracts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in construction works and administration. Emphasise your skills in commercial and financial processes, as well as your proficiency in Microsoft Office.
Craft a Strong Cover Letter: In your cover letter, address how your proactive approach and strong communication skills make you a perfect fit for the role. Mention specific examples of how you've successfully managed tasks under strict deadlines.
Highlight Relevant Experience: When detailing your work history, focus on roles where you monitored contracts, managed invoicing timelines, or worked in fast-paced environments. This will demonstrate your capability to handle the responsibilities outlined in the job description.
Showcase Your Problem-Solving Skills: Include examples in your application that illustrate your logical approach to problem-solving. This could be a situation where you resolved discrepancies in invoices or improved contract compliance processes.
How to prepare for a job interview at Combined Facilities Management Ltd
✨Showcase Your Experience
Be prepared to discuss your previous experience in construction works and administration. Highlight specific examples where you've successfully managed contracts or improved processes, as this will demonstrate your capability for the role.
✨Demonstrate Your Communication Skills
Since strong verbal and written communication skills are essential, practice articulating your thoughts clearly. Consider preparing a few scenarios where you effectively communicated with team members or resolved discrepancies.
✨Familiarise Yourself with KPIs
Understand the key performance indicators relevant to contract management. Be ready to discuss how you have monitored and reported on KPIs in past roles, as this will show your ability to drive continuous improvements.
✨Prepare for Problem-Solving Questions
Expect questions that assess your problem-solving abilities. Think of examples where you faced challenges in contract compliance or invoicing timelines and how you approached these issues logically and proactively.
