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For Companies At a Glance
- Tasks: Manage stock levels, handle materials, and ensure timely deliveries for projects.
- Company: Join Combined Facilities Management (CFM) Ltd, a leader in facilities management.
- Benefits: Enjoy competitive pay, a supportive team, and opportunities for growth.
- Why this job: Be part of a dynamic team that values communication and efficiency in a thriving industry.
- Qualifications: Good communication skills, IT proficiency, and experience in materials management are essential.
- Other info: A valid UK driver's licence is required; forklift and telehandler licences are preferred.
The predicted salary is between 32000 - 42000 £ per year.
This role will be responsible for providing an efficient and effective materials handling and stores process by controlling stock levels through company ICT Systems, to ensure timely, accurate management of all material transactions. The role involves liaising with the Procurement and Finance Departments to ensure adequate stocks levels are maintained and that all purchased items are competitively priced.
Success in the role is to contribute to ensuring all materials are available timely for all contract works in line with client KPI requirements and internal targets. Strong & transparent communication with Operations Managers, Supervisors, Project Managers and CFM Trades Operatives is critical to achieving this.
Key Activities / Responsibilities
Stock ordering, management and rotation; maintaining material and plant items to ensure efficient stock levels in stores and vehicles
Taking delivery of all stock, ensuring accuracy of deliveries and delivery dockets and reporting all discrepancies and/or missing items Preparation and placing orders for materials/plant/hire requirements in a timely manner
Provide materials specification advice, and ensure quality of materials ordered are fit for purpose and within client specification
Evaluation and clarification of quotations, ensuring optimization of costs
Collating purchase orders and delivery dockets ensuring timely sign off same for payment process
Assist the finance team in the resolution of invoicing and accounting issues
Monthly stock takes & reconciliation; ensuring accurate and timely reporting to Procurement & Supply Chain manager for monthly & quarterly commercial reporting
Reducing the amount of spot market purchasing & assisting the strategic Procurement team with forecasting and prudent buying.
Managing maintenance of vehicles and small plant; maintaining the plant asset register through robust operational discipline & the Accuweb system Planning of annual inspections including PAT testing, vehicle servicing & plant statutory inspections e.g. ladders etc.
Operate and promote the company clean as you go policy using 5S lean principles to ensure a healthy, safe & well organised working environment, both in the internal stores areas, depot yard & compounds.
Maintain fuel records, utilising data from the vehicle tracking system to assist and advise of any overuse or questionable activity
Participate in departmental daily huddles, reporting on materials issues and communicating with the operational teams to ensure projects are kept on target in line with client KPIs
Material Return procedure records to be managed and the system updated
Management of all waste within the depot in compliance with CFM procedures and environmental regulations
Hazardous waste notification and disposal
Conduct face fit testing and maintain records for operatives
Manage van stock compliance across fleet
Ensure the depot, stores, and associated facilities are maintained to required safety, environmental, and statutory compliance standards through regular inspections, timely remedial actions, and accurate documentation. HR FM 09 Reviewed 02/11/2023 V3
Management of materials Whats App groups, ensuring they are used and utilised fully and correctly for materials being ordered in advance and prepared for collection
Maintain healthy working relationship with material suppliers, ensuring we are achieving value for money lliaise regularly for updates to ensure OTDIF (On Time Delivery in Full)
To perform the job in accordance with the companys policies and procedures, especially the Equal Opportunities and Dignity at Work Policy.
To perform any other duties as may be reasonably required to ensure successful delivery of all ongoing works and contracts within the CFM workstream
Essential
Education / Experience:
Good written & verbal communication skills
A valid UK Drivers Licence
IT Skills & knowledge of Microsoft applications (Outlook, Word, Excel, SharePoint)
Previous experience in a Materials Management or Stores role
Experience in the Construction Industry
Preferred
Forklift License
Telehandler Licence Skills/Competencies
Excellent communicator
Influencing, negotiation and interpersonal communication
Customer Service Standard
Analytical & problem-solving skills Ability to foster a team ethic with colleagues
Ability to keep track of multiple tasks or projects & manage their own time effectively
stores & Facilities Supervisor employer: Combined Facilities Management (CFM) Ltd
Contact Detail:
Combined Facilities Management (CFM) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land stores & Facilities Supervisor
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Stores & Facilities Supervisor role. Understanding stock management, procurement processes, and communication with various departments will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the construction and facilities management sectors. Engaging with industry contacts can provide insights into the company culture at Combined Facilities Management and may even lead to referrals.
✨Tip Number 3
Brush up on your IT skills, particularly with Microsoft applications like Excel and SharePoint. Being proficient in these tools is essential for managing stock levels and reporting effectively.
✨Tip Number 4
Prepare to discuss your previous experience in materials management or stores roles. Be ready to share specific examples of how you've successfully managed stock levels or improved processes in past positions.
We think you need these skills to ace stores & Facilities Supervisor
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in materials management and stores roles. Emphasise your skills in stock ordering, management, and communication, as these are crucial for the Stores & Facilities Supervisor position.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Discuss how your previous experiences align with the requirements, particularly your ability to manage stock levels and liaise with various departments.
Showcase Relevant Skills: In your application, clearly outline your IT skills, especially your proficiency in Microsoft applications. Mention any experience you have in the construction industry and highlight any relevant certifications, such as a Forklift or Telehandler Licence.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the role.
How to prepare for a job interview at Combined Facilities Management (CFM) Ltd
✨Know Your Stock Management Basics
Familiarise yourself with stock management principles and practices. Be prepared to discuss how you would handle stock ordering, management, and rotation, as these are key responsibilities of the role.
✨Demonstrate Strong Communication Skills
Since the role requires liaising with various departments, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, especially in challenging situations.
✨Showcase Your IT Proficiency
Brush up on your knowledge of Microsoft applications like Excel and SharePoint. Be ready to explain how you've used these tools in past positions to manage stock levels or streamline processes.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Think of scenarios where you've had to resolve discrepancies in stock deliveries or manage multiple tasks simultaneously, and be ready to share your approach.
