At a Glance
- Tasks: Support founders with business and personal tasks while keeping the office running smoothly.
- Company: Dynamic PR agency in Farringdon, London with a vibrant culture.
- Benefits: Competitive salary, hybrid working, and opportunities for personal growth.
- Other info: Fast-paced environment with diverse responsibilities and room for career advancement.
- Why this job: Be the backbone of a busy agency and make a real difference in daily operations.
- Qualifications: Experience as a PA, strong organisational skills, and a calm, reliable attitude.
The predicted salary is between 35000 - 35000 € per year.
We are hiring a PA & Office Manager to support two founders of a busy PR agency. This is a hands-on role for someone who’s organised, practical and dependable. You’ll be managing a mix of business and personal support, alongside keeping the office ticking over. It’s roughly 80% PA work (split between business and personal) and 20% office management.
They are looking for someone who can come in and pick things up quickly, and just get on with it. You will be supporting two founders, so flexibility and good judgement are important. This role suits someone who enjoys being the person who keeps both business and personal life running smoothly behind the scenes.
Duties:
- Business PA duties:
- Managing two busy and often changing diaries (they work differently, so you’ll need to adapt)
- Booking and coordinating business travel, including detailed itineraries
- Attending meetings, taking notes, and making sure actions are followed up
- Managing inboxes, flagging priorities, and keeping things moving
- Preparing documents, presentations, and general admin support
- Acting as a point of contact for clients, suppliers, and partners
- Keeping track of deadlines, meetings, and key business activity
- Personal PA duties:
- Managing personal diaries and appointments (medical, home, family, etc.)
- Organising personal travel, holidays, and reservations
- Running errands (shopping, returns, collections, bookings)
- Handling household admin such as bills, services, and maintenance
- Booking restaurants, events, and personal commitments
- Supporting with gifting, events, and special occasions
- Dealing with ad hoc and last-minute requests
- Office Management:
- Keeping the office organised and running smoothly day to day
- Ordering supplies and managing deliveries
- Liaising with cleaners, IT support, and other providers
- Helping maintain a calm, efficient working environment
About you:
- Solid PA experience, ideally supporting senior people or founders
- Able to hit the ground running with minimal guidance
- Organised, efficient, and good at prioritising
- Calm, level-headed, no drama
- Reliable and discreet
- Happy to get stuck in and handle whatever comes up
- Strong communication skills
Assistant to PA (Permanent) in City of London employer: Colville Search
Join a dynamic PR agency in Farringdon, London, where you will play a crucial role in supporting the founders and ensuring the smooth operation of the office. With a hybrid working model, a collaborative work culture, and opportunities for personal and professional growth, this position offers a rewarding environment for those who thrive on organisation and flexibility. Enjoy the unique advantage of being at the heart of a creative industry while contributing to both business and personal aspects of the founders' lives.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant to PA (Permanent) in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the PR industry and let them know you're on the lookout for a role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for interviews by researching the agency and its founders. Show us you’re genuinely interested by knowing their recent projects or achievements. This will help you stand out as someone who’s ready to hit the ground running.
✨Tip Number 3
Practice your organisational skills before the interview. Be ready to discuss how you manage busy schedules and adapt to changing priorities. We want to see that you can keep things ticking over smoothly!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re keen and know how to follow instructions.
We think you need these skills to ace Assistant to PA (Permanent) in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your PA experience, especially any work with senior individuals or founders, as this is key for us.
Craft a Personalised Cover Letter:Your cover letter should tell us why you’re the perfect fit for this role. Mention specific duties from the job description and how your past experiences align with them. Show us your personality!
Showcase Your Organisational Skills:In your application, give examples of how you've managed busy schedules or handled multiple tasks at once. We want to see that you can keep things running smoothly, just like we do at StudySmarter.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Colville Search
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the specific duties of a PA and Office Manager in a PR agency. This will help you demonstrate how your skills align with their needs and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where you've successfully managed busy schedules or handled multiple tasks simultaneously. Be ready to discuss how you prioritise tasks and keep everything running smoothly, as this is crucial for the role.
✨Demonstrate Flexibility and Adaptability
Since the founders have different working styles, be prepared to discuss how you adapt to changing situations. Share instances where you've had to pivot quickly or manage unexpected requests, highlighting your ability to remain calm and efficient under pressure.
✨Ask Insightful Questions
At the end of the interview, ask questions that show your interest in the company and the role. Inquire about the founders' working styles or how they envision the ideal PA supporting them. This not only shows your enthusiasm but also helps you gauge if the role is the right fit for you.
