At a Glance
- Tasks: Support founders with business and personal tasks while managing office operations.
- Company: Dynamic PR agency in Farringdon, London with a vibrant culture.
- Benefits: Hybrid working, competitive salary, and a chance to develop your skills.
- Other info: Fast-paced environment with opportunities for growth and learning.
- Why this job: Be the backbone of a busy agency and make a real difference every day.
- Qualifications: Experience as a PA, strong organisational skills, and a calm approach.
The predicted salary is between 35000 - 35000 € per year.
We are hiring a PA & Office Manager to support two founders of a busy PR agency. This is a hands-on role for someone who’s organised, practical and dependable. You’ll be managing a mix of business and personal support, alongside keeping the office ticking over. It’s roughly 80% PA work (split between business and personal) and 20% office management.
They are looking for someone who can come in and pick things up quickly, and just get on with it. You will be supporting two founders, so flexibility and good judgement are important. This role suits someone who enjoys being the person who keeps both business and personal life running smoothly behind the scenes.
Duties:- Business PA duties:
- Managing two busy and often changing diaries (they work differently, so you’ll need to adapt)
- Booking and coordinating business travel, including detailed itineraries
- Attending meetings, taking notes, and making sure actions are followed up
- Managing inboxes, flagging priorities, and keeping things moving
- Preparing documents, presentations, and general admin support
- Acting as a point of contact for clients, suppliers, and partners
- Keeping track of deadlines, meetings, and key business activity
- Personal PA duties:
- Managing personal diaries and appointments (medical, home, family, etc.)
- Organising personal travel, holidays, and reservations
- Running errands (shopping, returns, collections, bookings)
- Handling household admin such as bills, services, and maintenance
- Booking restaurants, events, and personal commitments
- Supporting with gifting, events, and special occasions
- Dealing with ad hoc and last-minute requests
- Office Management:
- Keeping the office organised and running smoothly day to day
- Ordering supplies and managing deliveries
- Liaising with cleaners, IT support, and other providers
- Helping maintain a calm, efficient working environment
About you:
- Solid PA experience, ideally supporting senior people or founders
- Able to hit the ground running with minimal guidance
- Organised, efficient, and good at prioritising
- Calm, level-headed, no drama
- Reliable and discreet
- Happy to get stuck in and handle whatever comes up
- Strong communication skills
Assistant Private PA in City of London employer: Colville Search
Join a dynamic PR agency in Farringdon, London, where you will play a crucial role in supporting the founders and ensuring the smooth operation of both business and personal tasks. With a hybrid working model, a supportive work culture, and opportunities for professional growth, this position offers a rewarding environment for those who thrive on organisation and flexibility. Enjoy the unique advantage of being at the heart of a creative industry while contributing to a team that values reliability and discretion.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Private PA in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the PR industry and let them know you're on the lookout for an Assistant Private PA role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the agency and its founders. Show us that you understand their work and values, and be ready to discuss how your skills can help keep their busy lives running smoothly.
✨Tip Number 3
Practice your organisational skills! Create a mock schedule for a week managing both business and personal tasks for a busy executive. This will not only impress during interviews but also help you feel more confident in your abilities.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing candidates who are proactive and take the initiative. Plus, it’s a great way to ensure your application gets into the right hands quickly.
We think you need these skills to ace Assistant Private PA in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your PA experience, especially any work with senior individuals or founders, as this is key for us.
Craft a Personalised Cover Letter:Your cover letter should be more than just a formality. Use it to showcase your personality and explain why you’re the perfect fit for our busy PR agency. Mention specific duties from the job description that excite you!
Showcase Your Organisational Skills:In your application, give examples of how you've managed multiple tasks or priorities in the past. We want to see that you can keep things running smoothly, just like you’ll need to do for our founders.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Colville Search
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with both the PA and office management duties, as well as the specific needs of the founders. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your organisational abilities. Think about times when you managed busy schedules or handled multiple tasks simultaneously. Being able to share these stories will show them you can keep their lives running smoothly.
✨Demonstrate Flexibility and Adaptability
Since the role requires adapting to the different working styles of the founders, be ready to discuss how you've successfully navigated similar situations in the past. Share instances where you had to adjust your approach on the fly to meet changing demands.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the role and the company. Inquire about their expectations for the first few months or how they define success in this position. This not only shows your enthusiasm but also helps you gauge if it’s the right fit for you.
