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- Tasks: Support founders with business and personal tasks while managing office operations.
- Company: A vibrant PR agency in Farringdon, London with a dynamic team.
- Benefits: Competitive salary, hybrid work model, and a supportive work environment.
- Other info: Join a fun team where no two days are the same!
- Why this job: Be the backbone of a busy PR firm and make a real difference.
- Qualifications: Experience as a PA, strong organisational skills, and a calm approach.
The predicted salary is between 35000 - 50000 £ per year.
We are hiring a PA & Office Manager to support two founders of a busy PR agency.
This is a hands-on role for someone who’s organised, practical and dependable. You’ll be managing a mix of business and personal support, alongside keeping the office ticking over. It’s roughly 80% PA work (split between business and personal) and 20% office management.
They are looking for someone who can come in and pick things up quickly, and just get on with it.
You will be supporting two founders, so flexibility and good judgement are important. This role suits someone who enjoys being the person who keeps both business and personal life running smoothly behind the scenes.
Duties:
- Business PA duties:
- Managing two busy and often changing diaries (they work differently, so you’ll need to adapt)
- Booking and coordinating business travel, including detailed itineraries
- Attending meetings, taking notes, and making sure actions are followed up
- Managing inboxes, flagging priorities, and keeping things moving
- Preparing documents, presentations, and general admin support
- Acting as a point of contact for clients, suppliers, and partners
- Keeping track of deadlines, meetings, and key business activity
- Managing personal diaries and appointments (medical, home, family, etc.)
- Organising personal travel, holidays, and reservations
- Running errands (shopping, returns, collections, bookings)
- Handling household admin such as bills, services, and maintenance
- Booking restaurants, events, and personal commitments
- Supporting with gifting, events, and special occasions
- Dealing with ad hoc and last-minute requests
- Keeping the office organised and running smoothly day to day
- Ordering supplies and managing deliveries
- Liaising with cleaners, IT support, and other providers
- Helping maintain a calm, efficient working environment
About you:
- Solid PA experience, ideally supporting senior people or founders
- Able to hit the ground running with minimal guidance
- Organised, efficient, and good at prioritising
- Calm, level-headed, no drama
- Reliable and discreet
- Happy to get stuck in and handle whatever comes up
- Strong communication skills
Personal Assistant for a lovely PR firm! employer: Colville Search Limited
Contact Detail:
Colville Search Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant for a lovely PR firm!
✨Tip Number 1
Network like a pro! Reach out to your connections in the PR industry and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your organisational skills before the interview. Bring examples of how you've managed busy schedules or handled multiple tasks at once. This will demonstrate that you can hit the ground running in this hands-on role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Personal Assistant for a lovely PR firm!
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational skills. We want to see how you can manage busy schedules and keep everything running smoothly, just like the role requires!
Tailor Your Experience: When writing your application, tailor it to reflect your experience in both personal and business PA duties. We love seeing how you've juggled similar responsibilities before, so don’t hold back!
Be Yourself: Let your personality shine through! We’re looking for someone who’s reliable and calm, so share a bit about how you handle challenges and keep things drama-free in your previous roles.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to see your application and get to know you better. We can’t wait to hear from you!
How to prepare for a job interview at Colville Search Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the specific duties of a Personal Assistant and Office Manager in a PR firm. This will help you demonstrate how your skills align with their needs.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you successfully managed multiple tasks or adapted to changing priorities. Being able to share these experiences will show them you can handle the dynamic nature of the role.
✨Demonstrate Flexibility and Discretion
Since you'll be supporting two founders, it's crucial to convey your flexibility and ability to handle sensitive information. Be ready to discuss situations where you've had to exercise good judgement and maintain confidentiality.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the company culture, the founders' working styles, or how they measure success in this role. This shows your genuine interest and helps you assess if it’s the right fit for you.