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For Companies At a Glance
- Tasks: Provide top-notch support to a high-profile individual, managing schedules and personal needs.
- Company: Join a boutique agency known for its dynamic and fast-paced environment.
- Benefits: Competitive salary, international travel opportunities, and a chance to work closely with influential figures.
- Why this job: Be at the heart of exciting projects while developing your organisational and communication skills.
- Qualifications: 5+ years as an EA/PA, with a proactive and adaptable mindset.
- Other info: Perfect for those who thrive under pressure and enjoy a varied, hands-on role.
The predicted salary is between 36000 - 60000 ÂŁ per year.
We are seeking an experienced and highly organised Executive Assistant to provide seamless professional and personal support to a busy high-profile individual. This is a hands-on, fast-paced role requiring impeccable discretion, initiative, and the ability to operate confidently in both corporate and private settings. This is a hands-on, 24/7 role requiring flexibility and availability outside of standard working hours to support the Principal’s dynamic schedule.
Key Responsibilities
- Executive & Business Support
- Provide full executive-level administrative support, including complex diary and schedule management across multiple time zones.
- Coordinate and manage on-set schedules, production meetings, and professional engagements, ensuring smooth communication between teams.
- Handle confidential documents, contracts, and correspondence, liaising with legal, accounting, and business representatives as required.
- Manage and track expenses, budgets, and invoices, working closely with financial and business managers.
- Assist with project logistics, including travel, accommodation, and on-site requirements for work-related events and productions.
- Property & Household Management
- Oversee the running of multiple residences, ensuring they are maintained to a high standard and fully operational at all times.
- Coordinate household staff and service providers, including housekeepers, chefs, gardeners, nannies, and maintenance teams.
- Manage rotas, payroll coordination, and staff schedules, ensuring coverage across all properties.
- Source and liaise with contractors and suppliers, obtaining quotes and supervising works when required.
- Ensure all properties are stocked and prepared for the principal’s arrival — from housekeeping standards to security arrangements.
- Work seamlessly and collaboratively with the Principal’s partner’s PA to ensure full alignment across professional, household, and family matters.
- Private & Personal Support
- Manage personal diary, appointments, and lifestyle needs, ensuring smooth coordination between professional and family life.
- Organise private travel, including charter flights, villas, hotels, and transportation logistics.
- Plan and oversee holidays, family trips, and social events, ensuring all details are managed to the highest standard.
- Handle gift sourcing, wardrobe coordination, and personal shopping when needed.
- Support with personal correspondence, errands, and family logistics, maintaining absolute confidentiality.
- Stakeholder & Relationship Management
- Serve as a key liaison between the Principal and their network of lawyers, accountants, business managers, and security professionals.
- Act as the first point of contact for all communications, filtering requests and prioritising accordingly.
- Build strong relationships with household and business teams, ensuring effective communication and consistent standards across all areas.
Candidate Profile
- Minimum 5+ years’ experience as an EA/PA.
- Highly organised, adaptable, and calm under pressure.
- Problem solver with exceptional attention to detail and follow-through.
- “Can-do” attitude – proactive, solutions-oriented, and resourceful.
- Smart, tough, and discreet – able to maintain confidentiality and handle sensitive matters with maturity.
- Straight-talking yet diplomatic, confident liaising with senior professionals and service staff alike.
- Upbeat, professional demeanour and ability to represent the Principal positively at all times.
- Flexibility to travel internationally and work across varying time zones as required.
Executive Assistant to High Profile Principal employer: Colville Search Limited
Contact Detail:
Colville Search Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to High Profile Principal
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the high-profile individual you'll be supporting. Understand their work style, preferences, and any recent projects they've been involved in. This will show you're genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation with ease.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find the right fit for your skills and experience. Plus, it shows you're serious about landing that dream job!
We think you need these skills to ace Executive Assistant to High Profile Principal
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in managing complex schedules and handling confidential information, as these are key for this position.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Use it to showcase your problem-solving skills and adaptability, which are crucial for supporting a high-profile individual.
Showcase Your Discretion: In your application, emphasise your ability to handle sensitive matters with discretion. This is vital for an Executive Assistant, so share examples of how you've maintained confidentiality in previous roles.
Apply Through Our Website: We encourage you to apply directly through our website. This ensures your application gets the attention it deserves and allows us to process it more efficiently!
How to prepare for a job interview at Colville Search Limited
✨Research the Principal
Before your interview, take some time to learn about the high-profile individual you'll be supporting. Understand their background, interests, and any recent news related to them. This will not only help you tailor your responses but also show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've successfully managed complex schedules or handled multiple tasks simultaneously. Be ready to discuss specific tools or methods you use to stay on top of everything, especially when it comes to managing time zones.
✨Demonstrate Discretion and Professionalism
Given the nature of the role, it's crucial to convey your ability to handle sensitive information with discretion. Share experiences where you've maintained confidentiality and navigated tricky situations. This will reassure the interviewers that you can be trusted with their principal's personal and professional matters.
✨Prepare for Scenario Questions
Expect to face scenario-based questions during the interview. Think about potential challenges you might encounter in this role, such as last-minute travel changes or conflicting appointments. Practise articulating how you would approach these situations, highlighting your problem-solving skills and proactive attitude.
