Assistant Company Secretary

About Columbia Threadneedle Investments

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses. We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements.

Job Description

Where you’ll fit in & what our team goals are… An opportunity for a qualified governance professional to join the UK Company Secretarial team as an Assistant Company Secretary. The scope of your role will be UK and international subsidiary and fund boards, plus support to committees, where relevant. Your role will also involve governance related project work, when the opportunity arises.

How you'll spend your time...

• The role will primarily support the Group’s subsidiaries, providing high quality, efficient support to UK and ex UK entities (regulated and unregulated) and their branches, and committees.
• Act as lead company secretary to subsidiary Boards, LLPs and Committees.
• Prepare agendas in consultation with the respective Chairs, and assemble and distribute Board, Committee and Shareholder packs in electronic format.
• Attend and minute Board meetings, shareholder meetings and other committee meetings.
• Prepare action lists and co-ordinate the timely follow up of actions, including execution of documents according to local requirements.
• Attend and contribute to any pre-meetings in advance of Board meetings.
• Support working with the General Counsel's Organisation ensuring compliance with statutory and regulatory requirements, the articles of incorporation (or equivalent) and with good corporate governance practices.
• Arrange relevant statutory filings, maintain local statutory records as necessary and checklists of filing requirements in multiple jurisdictions (including for branches) and liaise with external company secretaries / external service providers as needed.
• Assist with maintenance of the Group’s statutory registers via Diligent Entities.
• Additionally, the role will support the organisation's general legal and regulatory compliance functions as required, for example: Maintain various corporate governance charts, guides, policies and terms of reference.
• Provide general assistance on group wide projects as and when needed.
• Contributing to team meetings and assisting the team in continuously improving processes and governance practices.

To be successful in this role you will have...

• Must be a qualified governance professional or qualified solicitor.
• Previous demonstrable board support experience, ideally in Financial Services and maintaining corporate filings, ideally in multiple jurisdictions.
• Good knowledge of applicable laws, governance codes and regulations.
• The candidate must be able to demonstrate accuracy and attention to detail; be proactive, a self-starter, and extremely well organised.
• Fluent business English will be needed.
• Working within a global financial services group ideally including matrix management.
• Using electronic board packs and company filing databases (e.g. Diligent Entities, Nasdaq Board Vantage and similar software).
• Minuting board meetings.
• Corporate actions.
• Subsidiary governance.

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Full-Time/Part-Time

Full time

Worker Sub Type

Permanent

Job Family Group

Legal Affairs

Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.

Columbia Threadneedle Investments is an equal opportunity employer. We consider all qualified applicants without regard to racial or ethnic background, religion or belief, sex or gender, nationality, genetic information, age, sexual orientation, gender identity, disability, marital status, pregnancy or maternity or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to aid your participation in the application or interview process, speak to your recruiter to discuss how we can support you.