At a Glance
- Tasks: Support daily operations and ensure smooth communication across various departments.
- Company: Join Colt Precision, a leading precision engineering company with a focus on quality and reliability.
- Benefits: Enjoy a competitive salary, training opportunities, and an early finish on Fridays.
- Other info: Friendly work environment with great career growth potential.
- Why this job: Be part of a dynamic team and gain exposure to all areas of the business.
- Qualifications: Previous admin experience and strong organisational skills are essential.
The predicted salary is between 30000 - 35000 £ per year.
Location: Tewkesbury, Gloucestershire, GL20 8JH
Salary: 30,000 - 35,000 per annum, depending on experience
Job Type: Full-time, Permanent (Monday to Friday)
About Colt Precision
Colt Precision is a precision engineering and manufacturing company supplying high-quality machined components to customers across a range of industries. We pride ourselves on delivering exceptional service, quality, and reliability while maintaining strong relationships with our customers and suppliers.
About The Role
We are seeking a highly organised and proactive Office & Operations Administrator to support the day-to-day running of our business. This is a varied role that will provide administrative support across sales, production planning, customer service, purchasing, dispatch, finance, and quality functions. The successful candidate will play a key role in ensuring smooth communication between customers, suppliers, and the shop floor while helping to maintain efficient operational processes throughout the business.
Key Responsibilities
- Sales Administration & Customer Support
- Process customer enquiries and sales orders accurately.
- Maintain customer records and order documentation.
- Progress customer orders and provide regular updates on delivery schedules.
- Act as a key point of contact for customers regarding order status and delivery information.
- Support the preparation of quotations and customer correspondence.
- Production Planning & Shop Floor Support
- Raise and issue works orders to the shop floor.
- Assist with production scheduling and planning activities.
- Liaise with production personnel to monitor order progress.
- Ensure manufacturing documentation is accurate and up to date.
- Purchasing & Supplier Management
- Order raw materials, tooling, consumables, and other business supplies.
- Communicate with suppliers regarding pricing, availability, and delivery schedules.
- Monitor stock levels and support inventory management activities.
- Dispatch & Logistics
- Prepare dispatch documentation and delivery paperwork.
- Arrange shipments and courier collections.
- Ensure customer orders are packed, documented, and dispatched correctly.
- Maintain dispatch records and proof of delivery documentation.
- Finance & Quality Administration Support
- Assist with invoice processing and general finance administration.
- Support credit control activities when required.
- Help maintain quality records, certifications, and documentation.
- Assist with customer and supplier quality documentation requests.
- Support internal quality and compliance processes.
- General Office Administration
- Answer telephone and email enquiries professionally.
- Maintain organised filing systems and company records.
- Support the wider team with administrative tasks as required.
- Contribute to continuous improvement of office processes and procedures.
Skills & Experience
Essential
- Previous experience in an administrative or office support role.
- Strong organisational and time management skills.
- Excellent communication skills, both written and verbal.
- Good IT skills, including Microsoft Office (Excel, Word, Outlook).
- Ability to manage multiple tasks and priorities effectively.
- High level of accuracy and attention to detail.
- Professional and customer-focused approach.
Desirable
- Experience within a manufacturing, engineering, or production environment.
- Knowledge of sales order processing and production planning.
- Experience using ERP/MRP systems.
- Understanding of purchasing, dispatch, or logistics processes.
- Familiarity with ISO 9001 quality systems.
Personal Attributes
- Positive and proactive attitude.
- Strong problem-solving skills.
- Reliable and dependable.
- Able to work independently and as part of a team.
- Comfortable working in a fast-paced manufacturing environment.
What We Offer
- Competitive salary based on experience.
- Opportunity to work within a growing precision engineering company.
- Varied and interesting role with exposure to all areas of the business.
- Supportive and friendly working environment.
- Training and development opportunities.
- Early Friday finish.
Office & Operations Administrator in Oxford employer: Colt Precision Ltd
Colt Precision is an exceptional employer located in Tewkesbury, offering a competitive salary and a supportive, friendly work environment. As an Office & Operations Administrator, you will enjoy a varied role that provides exposure to multiple business areas, along with opportunities for training and development. The company values its employees, promoting a positive culture and work-life balance, including an early finish on Fridays.
StudySmarter Expert Advice🤫
We think this is how you could land Office & Operations Administrator in Oxford
✨Tip Number 1
Get to know the company! Research Colt Precision and understand their values, products, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the Office & Operations Administrator role. Personal connections can make a big difference!
✨Tip Number 3
Prepare for the interview by practising common questions related to office administration and operations. Think about how your skills match the job description and be ready to share specific examples from your past experience.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows that you're proactive and serious about joining Colt Precision.
We think you need these skills to ace Office & Operations Administrator in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office & Operations Administrator role. Highlight relevant experience and skills that match the job description, like your organisational skills and customer service experience. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for Colt Precision. Mention specific responsibilities from the job description and how your background aligns with them. Let us know what excites you about this opportunity!
Show Off Your Communication Skills:Since communication is key in this role, make sure your written application reflects your excellent communication skills. Keep your language clear and professional, and double-check for any typos or errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the necessary updates. Plus, it shows you're keen on joining our team at Colt Precision!
How to prepare for a job interview at Colt Precision Ltd
✨Know the Company Inside Out
Before your interview, take some time to research Colt Precision. Understand their products, values, and the industries they serve. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office & Operations Administrator, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or improved processes. This will demonstrate your ability to handle the varied responsibilities of the role.
✨Prepare for Customer Interaction Scenarios
Since you'll be a point of contact for customers, think about how you would handle common customer enquiries or issues. Practising these scenarios can help you articulate your problem-solving skills and customer-focused approach during the interview.
✨Highlight Your IT Proficiency
Make sure to mention your experience with Microsoft Office and any ERP/MRP systems you've used. Be ready to discuss how you've utilised these tools in previous roles to enhance efficiency and accuracy in administrative tasks.
