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- Tasks: Support the crew booking team with admin tasks and manage bookings for staff and crew.
- Company: Join Colour Sound Experiment, a leading entertainment lighting and video hire specialist with 35+ years of experience.
- Benefits: Enjoy perks like a subsidized canteen, free parking, private healthcare, and even play with office dogs!
- Why this job: Be part of an exciting industry, work with amazing clients, and grow your skills in a dynamic environment.
- Qualifications: Strong communication skills, attention to detail, and proficiency in IT programs are essential.
- Other info: This is an office-based role, Monday to Friday, 9am - 6pm, starting ASAP.
The predicted salary is between 24000 - 36000 £ per year.
Colour Sound Experiment is an entertainment lighting and video hire specialist to the Live Events Sector, with over 35 years experience behind it. We have had the opportunity to work with some incredible clients and take pride in our ever expanding equipment catalogue (and the ever growing warehouses we need to store it all). Our events range from corporate events to festivals and tours, with warehouses based in Riyadh, Los Angeles and London.
Due to a growing team we have a vacancy for a new Administrative Assistant to come join us in the Crew Booking Department at Colour Sound HQ in North West London. We’re looking for an enthusiastic, dedicated individual who is able to manage their workload effectively with excellent attention to detail. Experience in the events industry is beneficial but not required.
Please note this job is office based only, 9am – 6pm Monday to Friday.
We are looking for somebody to start as soon as possible.
Main Responsibilities:
- Provide comprehensive administrative and operational support to crew booking team, referring to manager for assistance and direction as necessary
- Booking accommodation and transport for staff and crew, ensuring cost effective and appropriate
- Monitor and respond to crew booking email inbox
- Complete basic Risk Assessments & Method Statements (RAMS)
- Create, check and correct purchase orders using Xero
- Complete accreditation and produce crew lists
- Data entry – inputting crew and job information
- Purchase supplies for office/warehouse
- Purchase food supplies for the canteen, liaising with the chefs and programming the till
- Answer phones, sign for parcels, monitor and greet visitors
- Any other Administrative tasks as required
Required skills
- Strong verbal and written communication skills
- Proficiency with IT programs and Google Suite
- Excellent organisational skills
- Data entry accuracy and attention to detail
- Strong communication skills and phone etiquette
- Critical thinking skills and ability to evaluate most cost-effective options
- Ability to monitor own workload, ensuring deadlines are met
Benefits
- Subsidised on-site canteen
- Free on-site parking
- Company pension
- Cycle to work scheme
- Private medical healthcare (after probationary period)
- Free slushies
- Opportunity to play with one or two dogs that frequent the office
To apply, please send a CV and Cover Letter to
Closing Date: 4th November 2024, subject to extend
Crew Booking Office Admin Assistant employer: Colour Sound Experiment Ltd
Contact Detail:
Colour Sound Experiment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Crew Booking Office Admin Assistant
✨Tip Number 1
Familiarize yourself with the events industry, even if you don't have direct experience. Understanding the basics of event logistics and crew management can give you an edge in conversations during the interview.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the workload effectively in a fast-paced environment.
✨Tip Number 3
Brush up on your proficiency with IT programs and Google Suite. Being able to showcase your tech-savviness can set you apart, especially since you'll be handling data entry and using tools like Xero for purchase orders.
✨Tip Number 4
Prepare to discuss your communication skills and phone etiquette. Since you'll be answering phones and interacting with various stakeholders, demonstrating your ability to communicate clearly and professionally is crucial.
We think you need these skills to ace Crew Booking Office Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant skills and experiences that align with the responsibilities of the Crew Booking Office Admin Assistant role. Emphasize your organizational skills, attention to detail, and any experience in administrative support.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the company. Mention why you are interested in working in the events industry and how your skills can contribute to the crew booking team.
Highlight Relevant Skills: Clearly outline your proficiency with IT programs and Google Suite in both your CV and cover letter. Provide examples of how you've used these tools effectively in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Colour Sound Experiment Ltd
✨Show Your Enthusiasm
Make sure to express your excitement about the role and the company. Colour Sound Experiment values dedicated individuals, so let your passion for the events industry shine through during the interview.
✨Highlight Your Organizational Skills
Since the role requires excellent organizational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. This will demonstrate your ability to handle the workload effectively.
✨Familiarize Yourself with the Company
Research Colour Sound Experiment and their work in the live events sector. Understanding their clients and the types of events they manage will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Prepare for Practical Questions
Expect questions related to administrative tasks, such as booking accommodations or managing emails. Think about how you would approach these tasks and be ready to discuss your thought process and any relevant experiences.
