Clinical Administrator

Overview

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Location: Dublin
Function: Clinical Nursing Team
Contract type: Permanent, Full-Time

At Coloplast, we are dedicated to making life easier for people with intimate healthcare needs. Our nurses play a vital role in delivering outstanding care and support to patients, and we are looking for an organised and proactive Clinical Coordinator to join our Clinical Team. This role will be central to ensuring the smooth running of our nursing services by providing exceptional coordination, communication, and administrative support.

Key Responsibilities

• Manage clinical communications including patient calls, email referrals, and appointment scheduling.
• Coordinate nurse diaries and ensure effective use of resources across clinics and patient visits.
• Liaise with patients via phone, email, and SMS to confirm appointments and provide timely information.
• Support the organisation of regional clinics, liaising with external contacts and managing related administration.
• Provide comprehensive support to the Clinical Nurse Manager and wider team, including diary management, meeting planning, and minute-taking.
• Assist in arranging team meetings, clinical governance sessions, and regional events.
• Support recruitment and onboarding activities in collaboration with HR.
• Oversee management of uniforms, lone worker safety devices, and clinical equipment inventory.
• Contribute to the creation of clinical literature, posters, flyers, and surveys to support patient engagement.
• Maintain team communication channels and distribution lists.
• Respond to requests from nurses and leadership teams with efficiency, discretion, and professionalism.

What We’re Looking For

• Strong self-management and attention to detail, with the ability to prioritise effectively.
• Clear and professional communication skills across all channels.
• A proactive, service-focused approach to both internal and external stakeholders.
• Adaptability in the face of changing priorities, with a positive and solutions-driven mindset.
• Strong team player, confident in working with senior stakeholders.
• Commitment to improving processes and supporting efficiency.

Qualifications & Experience

• Relevant qualification in healthcare administration, business, communications, or a related field (preferred but not essential).
• Proven experience in an administrative or coordination role.
• Background in customer service and professional interaction with patients, colleagues, and partners.
• Experience using scheduling systems, document management tools, and databases.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint).

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 16.000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.

Coloplast is committed to being an inclusive organization, where people bring their differences to work each day, fulfil their potential and have a strong sense of belonging because – and not despite – of their differences. We therefore encourage all qualified candidates to apply regardless of gender, age, race, nationality, ethnicity, sexual orientation, religious belief or physical ability.

Coloplast Group – Holtedam 1 – Humlebaek – DK 3050 – Denmark