Executive Assistant- 12 Months FTC in London

Collinson is the global, privately-owned company dedicated to helping the world to travel with ease and confidence. The group offers a unique blend of industry and sector specialists who together provide market-leading airport experiences, loyalty and customer engagement, and insurance solutions for over 400 million consumers.

About the Role

We are seeking a highly organised, proactive and professional Executive Assistant to provide comprehensive support to our Chief Brand Officer and senior leadership team. This is a fantastic opportunity for an experienced PA or Executive Assistant who thrives in a fast-paced, dynamic environment and enjoys being at the heart of a busy and collaborative team.

You will play a critical role in ensuring the smooth running of the Chief Brand Officer's day-to-day activities, managing complex schedules, coordinating international travel and meetings, and providing seamless administrative support to senior stakeholders.

What You'll Be Doing

• Managing and coordinating complex and ever-changing diaries for the Chief Brand Officer, ensuring priorities are effectively managed and sufficient preparation time is allocated.
• Preparing and drafting correspondence, emails, meeting agendas and supporting documentation.
• Taking minutes and meeting notes, tracking actions and ensuring timely follow-up.
• Coordinating internal and external meetings, including room bookings, visitor arrangements, refreshments and meeting logistics.
• Organising off-site meetings, conferences and events, including venue sourcing, budgeting and supplier management.
• Managing multiple electronic diaries across international time zones, including London and Cape Town.
• Arranging extensive international travel, including flights, accommodation, transfers, visas and detailed travel itineraries.
• Processing expenses and maintaining accurate records for timely submission.
• Supporting members of the senior leadership team with diary management, travel bookings, presentations and expenses.
• Coordinating team meetings, communications and wider administrative activities.

What We're Looking For

• Exceptional organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the confidence to work closely with senior stakeholders.
• Ability to manage multiple priorities and work effectively under pressure.
• Proactive, forward-thinking approach with excellent problem-solving abilities.
• High level of discretion and confidentiality.
• Positive, flexible and team-oriented mindset.

Experience

• Previous experience providing diary and executive support at senior or C-suite level.
• Experience working in a fast-paced, constantly evolving environment.
• Proven ability to manage conflicting priorities and changing demands.
• Strong Microsoft Office skills, including Outlook, PowerPoint, Word and Excel.
• Comfortable using a variety of business systems for expenses, purchase orders and administration.
• Extensive experience arranging complex international travel itineraries.
• Experience organising corporate meetings, events and conferences.
• A minimum of two years' experience as a Personal Assistant, Executive Assistant or Team Assistant is preferred.

This role is Hybrid working 3 days per week in the HQ.

Why Join Us?

You'll be joining a collaborative, sociable and ambitious team where no two days are the same. We are looking for someone who enjoys taking ownership, thrives on organisation, and is motivated to build a successful career supporting senior leaders in a growing international business.

If you are a proactive Executive Assistant who can remain calm under pressure, anticipate challenges before they arise, and deliver exceptional support, we'd love to hear from you.