Junior Executive Assistant- 12 Months FTC Marketing · London ·

Collinson is the global, privately-owned company dedicated to helping the world to travel with ease and confidence. The group offers a unique blend of industry and sector specialists who together provide market-leading airport experiences, loyalty and customer engagement, and insurance solutions for over 400 million consumers.

About the Role

We are seeking a highly organized, proactive and professional Executive Assistant to provide comprehensive support to our Chief Brand Officer and senior leadership team. This is a fantastic opportunity for an experienced PA or Executive Assistant who thrives in a fast‑paced, dynamic environment and enjoys being at the heart of a busy and collaborative team. You will play a critical role in ensuring the smooth running of the Chief Brand Officer's day-to-day activities, managing complex schedules, coordinating international travel and meetings, and providing seamless administrative support to senior stakeholders.

What You'll Be Doing

• Managing and coordinating complex and ever‑changing diaries for the Chief Brand Officer, ensuring priorities are effectively managed and sufficient preparation time is allocated.
• Preparing and drafting correspondence, emails, meeting agendas and supporting documentation.
• Taking minutes and meeting notes, tracking actions and ensuring timely follow‑up.
• Coordinating internal and external meetings, including room bookings, visitor arrangements, refreshments and meeting logistics.
• Organising off‑site meetings, conferences and events, including venue sourcing, budgeting and supplier management.
• Managing multiple electronic diaries across international time zones, including London and Cape Town.
• Arranging extensive international travel, including flights, accommodation, transfers, visas and detailed travel itineraries.
• Processing expenses and maintaining accurate records for timely submission.
• Supporting members of the senior leadership team with diary management, travel bookings, presentations and expenses.
• Coordinating team meetings, communications and wider administrative activities.
• Providing general administrative support as required.

What We're Looking For

Skills & Attributes

• Exceptional organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the confidence to work closely with senior stakeholders.
• Ability to manage multiple priorities and work effectively under pressure.
• Proactive, forward‑thinking approach with excellent problem‑solving abilities.
• High level of discretion and confidentiality.
• Positive, flexible and team‑oriented mindset.

Experience

• Previous experience providing diary and executive support at senior or C‑suite level.
• Experience working in a fast‑paced, constantly evolving environment.
• Proven ability to manage conflicting priorities and changing demands.
• Strong Microsoft Office skills, including Outlook, PowerPoint, Word and Excel.
• Comfortable using a variety of business systems for expenses, purchase orders and administration.
• Extensive experience arranging complex international travel itineraries.
• Experience organising corporate meetings, events and conferences.
• A minimum of two years' experience as a Personal Assistant, Executive Assistant or Team Assistant is preferred.

This role is Hybrid working 3 days per week in the HQ.

Why Join Us?

You will be joining a collaborative, sociable and ambitious team where no two days are the same. We are looking for someone who enjoys taking ownership, thrives on organisation, and is motivated to build a successful career supporting senior leaders in a growing international business. If you are a proactive Executive Assistant who can remain calm under pressure, anticipate challenges before they arise, and deliver exceptional support, we'd love to hear from you.

Our mission is focused on doing good beyond profit, which for us means we seek out opportunities for our people to share in our success and that we give back to the communities and people within which we work. Collinson is an equal opportunity employer and welcomes differences in all their forms including: colour, race, ethnicity, gender identity, sexual orientation, neurodivergence, family status, age, individuals with disabilities and people from all backgrounds, cultures and experiences as we strongly believe this contributes to our on‑going success.

Our company values are: Take Action, Do the right thing, One team and Be insight led. These help guide everything we do internally in terms of how we think, act and interact, right through to how we deliver value to our customers and clients.

In your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc). If you need any extra support throughout the interview process, then please email us at ukrecruitment@collinsongroup.com.